UK, Essex - Parish Registers 1538-1900 [Part A]


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, a duplicate, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and on the warning message, click Yes. Continue to the next image in the batch.

Record Type

Number of Records Per Image

This batch contains one image with more than one record on the image. Adjust the number of lines to match the actual number of records on your image. To view instructions on how to do this, click Project-Specific Indexing Instructions.

Record Type

There are four types of records in this project. 

  1. Christening (also includes baptisms and births)
  2. Marriage (also include banns of marriages)
  3. Burial (also include deaths)
  4. Other

Click in the Record Type field and then click the down arrow at the right side of the Record Type field to select the correct record type that describes each record.

Click here to see an example: Burial

Christening Date: Month

Christening Date: Month

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

If the month was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Christening Date: Day

Christening Date: Day

Type only the one- or two-digit number that represents the day.

If the day was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 29

Christening Date: Year

Christening Date: Year

The year should be four digits. If only a two-digit number was recorded, it may be possible to determine the missing digits by checking other places on this image or on the previous or next image.

If the year was not recorded, contains a variation of unknown, or cannot be determined, press Ctrl+B to mark the field as blank.

Click here to see an example: 1899

Birth Date: Month

Birth Date: Month

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

If the month was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Aug

Birth Date: Day

Birth Date: Day

Type only the one- or two-digit number that represents the day.

If the day was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: 16

Birth Date: Year

Birth Date: Year

The year should be four digits. If only a two-digit number was recorded, it may be possible to determine the missing digits by checking other places on this image or on the previous or next image.

If the year was not recorded, contains a variation of unknown, or cannot be determined, press Tab to skip this field.

Click here to see an example: 1899

Child's Given Names

Child's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Sr, Jr, baby, stillborn, infant, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Constance Winifred

Child's Surname

Child's Surname

The names were usually written with the surnames last. Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the child's surname was not written on the record, do NOT derive the surname from the parents.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Tab

Gender

Gender

The gender will sometimes be described as daughter of or son of.

Type M for son (male) or F for daughter (female).

Even if the information in the Given Names field appears to be contradicting, index what is written since there is no relationship field to compare this information to.

If there is no indication of the gender, do not assume a gender based on the name, press Ctrl+B to mark this field as blank.

Click here to see an example: M

Father's Given Names

Father's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Mr, Jr, Sr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: William George

Father's Surname

Father's Surname

The names were usually written with the surnames last. Do not include titles or terms with the surname, such as: Mr, Jr, Sr, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Frith

Mother's Given Names

Mother's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Miss or Mrs.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: Winifred Katie Louise

Mother's Surname

Mother's Surname

The names were usually written with the surnames last. Do not include titles or terms with the surname, such as: Miss or Mrs.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Frith

Marriage Date: Month

Marriage Date: Month

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

For records which only has banns of marriages, index the 3rd date of banns in the marriage date field

If the month was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Sep

Marriage Date: Day

Marriage Date: Day

The marriage date was usually written on the document as text. Type only the one- or two-digit number that represents the day.

For records which only has banns of marriages, index the 3rd date of banns in the marriage date field

If the day was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 19

Marriage Date: Year

Marriage Date: Year

The year should be four digits. If only a two-digit number was recorded, it may be possible to determine the missing digits by checking other places on this image or on the previous or next image.

For records which only has banns of marriages, index the 3rd date of banns in the marriage date field

If the year was not recorded, contains a variation of unknown, or cannot be determined, press Ctrl+B to mark the field as blank.

Click here to see an example: 1875

Groom's Given Names

Groom's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the groom's given names, such as: Sr, Jr, Mr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

The name of the groom may appear in multiple places. Scan the entire record and type the most complete version of the name. For instance, in one place the name may be written as C H Johnson. In another place, it may be Chas H Johnson. And in a third place, the name may be written as Charles Henry Johnson. The groom's given name for this record would be indexed as Charles Henry, and the surname would be indexed as Johnson.

If the given names were not recorded or contain a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Robert

Groom's Surname

Groom's Surname

The names were usually written with the surnames last. Do not include titles or terms with the groom's surname, such as: Sr, Jr, Mr, etc.

The name of the groom may appear in multiple places. Scan the entire record and type the most complete version of the name. For instance, in one place the name may be written as C H Johnson. In another place, it may be Chas H Johnson. And in a third place, the name may be written as Charles Henry Johnson. The groom's given name for this record would be indexed as Charles Henry, and the surname would be indexed as Johnson.

If the surname was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Carter

Groom's Residence

Groom's Residence (Rev. 7/31/2013)

The residence is found in different locations depending on the document style.

Index all information related to the residence found either in the column labeled Residence at the time of Marriage, or after the groom's name. Type exactly what you see in this field, excluding street addresses.

Do not use commas or other punctuation marks to separate multiple levels of localities.

In many cases the record will only indicate that the groom is "of this parish" and, in these cases, this field should be indexed as: Of This Parish.

If the residence was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Westview

Groom's Condition

Groom's Condition

Select from the drop-down list the condition that most closely matches what was written in the record.

If the condition was not recorded, is an occupation, or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Bachelor

Groom's Father's Given Names

Groom's Father's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the groom's father's given names, such as: Sr, Jr, Mr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: William

Groom's Father's Surname

Groom's Father's Surname

The names were usually written with the surnames last.

Do not include titles or terms with the groom's father's surname, such as: Sr, Jr, Mr, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Carter

Groom's Mother's Given Name

Groom's Mother's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the groom's mother's given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Groom's Mother's Surname

Groom's Mother's Surname

The names were usually written with the surnames last.

Do not include titles or terms with the groom's mother's surname, such as: Mrs, Miss, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Bride's Given Names

Bride's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the bride's given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

The name of the bride may appear in multiple places. Scan the entire record and type the most complete version of the name. For instance, in one place the name may be written as B A Johnson. In another place, it may be Becky A Johnson. And in a third place, the name may be written as Rebecca Alice Johnson. the bride's given name for this record would be indexed as Rebecca Alice, and the maiden name would be indexed as Johnson.

If the given names were not recorded or contain a variation of unknown, press Ctrl+B to mark this field blank.

Click here to see an example: Annie

Bride's Maiden Name

Bride's Maiden Name

The names were usually written with the maiden names last. Do not include titles or terms with the bride's maiden name, such as: Mrs, Miss, etc.

The name of the bride may appear in multiple places. Scan the entire record and type the most complete version of the name. For instance, in one place the name may be written as B A Johnson. In another place, it may be Becky A Johnson. And in a third place, the name may be written as Rebecca Alice Johnson. the bride's given name for this record would be indexed as Rebecca Alice, and the maiden name would be indexed as Johnson.

If the maiden name was not recorded or contains a variation of unknown, press Ctrl+B to mark this field blank.

Click here to see an example: Bennett

Bride's Residence

Bride's Residence (Rev. 7/31/2013)

The residence is found in different locations depending on the document style.

Index all information related to the residence found either in the column labeled Residence at the time of Marriage, or after the bride's name. Type exactly what you see in this field, excluding street addresses.

Do not use commas or other punctuation marks to separate multiple levels of localities.

In many cases the record will only indicate that the bride is "of this parish" and, in these cases, this field should be indexed as: Of This Parish.

If the residence was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Great Illford

Bride's Condition

Bride's Condition

Select from the drop-down list the condition that most closely matches what was written in the record.

If the condition was not recorded, is an occupation, or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Spinster 

Bride's Father's Given Names

Bride's Father's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the bride's father's given names, such as: Sr, Jr, Mr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: John William

Bride's Father's Surname

Bride's Father's Surname

The names were usually written with the surnames last.

Do not include titles or terms with the bride's father's surname, such as: Sr, Jr, Mr, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Newstead

Bride's Mother's Given Name

Bride's Mother's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the bride's mother's given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Bride's Mother's Surname

Bride's Mother's Surname

The names were usually written with the surnames last.

Do not include titles or terms with the bride's mother's surname, such as: Mrs, Miss, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.
 

Burial Date: Month

Burial Date: Month

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

If the month was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Burial Date: Day

Burial Date: Day

Type only the one- or two-digit number that represents the day.

If the day was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 18

Burial Date: Year

Burial Date: Year

The year should be four digits. If only a two-digit number was recorded, it may be possible to determine the missing digits by checking other places on this image or on the previous or next image.

If the year was not recorded, contains a variation of unknown, or cannot be determined, press Ctrl+B to mark the field as blank.

Click here to see an example: 1762

Deceased's Given Names

Deceased's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Sr, Jr, baby, stillborn, infant, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Susannah

Deceased's Surname

Deceased's Surname

The names were usually written with the surnames last.

Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the surname was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Walker

Deceased's Age: Years

Deceased's Age: Years

When the number written on the record indicates that the age refers to years, type it in this field. Do not type a y after the number. When months, weeks, or days are included, type them into the appropriate Month, Weeks, and Day fields.

Do not include descriptive words, such as: about, abt, or stillborn.

If the years were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: 89

Deceased's Age: Months

Deceased's Age: Months

When the number written on the record indicates that the age refers to months, type it in this field. Do not type an m after the number. When years, weeks, and days are included, type them into the appropriate Year, Weeks, and Day fields.

When a fraction is used, change the fraction into months. For example, 3/12 would be indexed as 3.

If the months were not recorded or contain a variation of unknown, press Tab to skip this field

Click here to see an example: 15

Deceased's Age: Weeks

Deceased's Age: Weeks

When the number written on the record indicates that the age refers to weeks, type it in this field. Do not type a w after the number. When years, months, and days are included, type them into the appropriate Year, Months, and Day fields.

If the weeks were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: 3

Deceased's Age: Days

Deceased's Age: Days

When the number written on the record indicates that the age refers to days, type it in this field. Do not type a d after the number. When years and months are included, type them into the appropriate Year and Month fields.

If the age recorded is less than one day, type 1 in this field.

If the days were not recorded or contain a variation of unknown, press Tab to skip this field.

Spouse's Given Names

Spouse's Given Name

The names were usually written with the given names and initials first. Do not include titles or terms with the given names, such as: Sr, Jr, Mr, Mrs, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the spouse's given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: Thomas

Spouse's Surname

Spouse's Surname

The names were usually written with the surnames last. 

Do not include titles or terms with the surname, such as: Sr, Jr, Mr, Mrs, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Moss

Deceased's Father's Given Names

Deceased's Father's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Mr, Jr, Sr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Click here to see an example: Thomas

Deceased's Father's Surname

Deceased Father's Surname

The names were usually written with the surnames last. Do not include titles or terms with the surname, such as: Mr, Jr, Sr, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Click here to see an example: Sandercock

Deceased's Mother's Given Names

Deceased's Mother's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If the given names were not recorded or contain a variation of unknown, press Tab to skip this field.

Deceased's Mother's Surname

Deceased Mother's Surname

The names were usually written with the surnames last. Do not include titles or terms with the surname, such as: Mrs, Miss, etc.

If the surname was not recorded or contains a variation of unknown, press Tab to skip this field.

Principal's Given Names

Principal's Given Names

The names were usually written with the given names and/or initials first. Do not include titles or terms with the given names, such as: Sr, Jr, Baby, Infant, Mrs, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. (Hyphens and apostrophes are okay.)

If the given names were not recorded or contain a variation of unknown, press Ctrl+B to mark this field as blank.

Principal's Surname

Principal's Surname

The surname may be written either first or last on the record. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sr, Jr, Baby, Infant, Mrs, etc.

If the surname was not recorded, contains a variation of unknown, or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Event Date: Month

Event Date:  Month

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

Do not include descriptive words, such as: about or abt.

If the month was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Event Date: Day

Event Date:  Day

Type the one- or two-digit number for the day.

Do not include descriptive words, such as: about or abt.

If the day was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Event Date: Year

Event Date:  Year

Type a four-digit number for the year. If only a two-digit number was recorded, it may be possible to determine the missing digits by checking other places on this image or on the previous or next image.

Do not include descriptive words, such as: about or abt.

If the year was not recorded, contains a variation of unknown, or cannot be determined, press Ctrl+B to mark the field as blank.