UK—WWI Service Records, 1914–1920 [PM Test]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then, press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then, continue to the next image, or submit the batch.

Click here to see an example: Normal

Regiment Number

Regiment Number

Type the regiment number that was written or recorded on the top of the image. Each form has a different look and location. The regiment number can be found in different places on each different form. 

Type the regiment number just as it appears on the record.

If the regiment number was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 361541

Regiment or Corp Name

Regiment or Corp Name

Type the regiment or corp name that was written or recorded on the top of the image. Each form has a different look and location. The regiment or corp name can be found in different places on each different form. 

Type the regiment or corp name just as it appears on the record. If a regiment or corp name was misspelled,  do not try to spell it correctly. If a regiment or corp was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation.

If the regiment or corp name was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sherwood For

Soldier's Given Names

Soldier's Given Names

The soldier's given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms or military ranks, such as Mrs, Mr, or Private, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a soldier's given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Joseph

Soldier's Surname

Soldier's Surname

The soldier's surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the soldier's surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Adams

Birth City or Town

Birth City or Town

Type the name of the city or town where the birth took place. If a parish and a city or town were recorded, type the city or town in this field.

Usually the birth city or town was only recorded on the attestation form.

If the place-name was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If no city or town was recorded or if it was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Wasall

Birth County

Birth County

Type the name of the birth county. Usually the birth county is only on the Attestation form.

If the place-name was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If no county was recorded or if it was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Warwickshire

Birth Country

Birth Country

Type the name of the birth country. 

If the place-name was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If no country was recorded or if it was written as a variation of the word "unknown," press Tab to skip this field

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 38

Residence City

Residence City

Type the name of the town or city of the soldier's residence. If the place of residence was a fort, rather than a town or city, then type the name of the fort in this field.

Usually the town or city was recorded together with the county and country, separated by commas (residence city, residence county, and residence country). Using the lookup list (Ctrl+F), determine which part of the locality string is the residence city.

Do not index address numbers and street names with the soldier's residence.

If the residence town or city was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the residence town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Carshalton

Residence County

Residence County

Type the name of the county of the soldier's residence. 

Usually the county was recorded together with the town or city and country, separated by commas (residence city, residence county, and residence country). Using the lookup list (Ctrl+F), determine which part of the locality string is the residence county.

Do not index address numbers and street names with the soldier's residence.

If the residence county was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the residence county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Surrey

Residence Country

Residence Country

Type the name of the country of the soldier's residence. 

Usually the country was recorded together with the city or town and county, separated by commas (residence city, residence county, and residence country). Using the lookup list (Ctrl+F), determine which part of the locality string is the residence country.

Do not index address numbers and street names with the soldier's residence.

If the residence country was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the residence country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Year of Record

Year of Record

Type a four-digit number for the year of record on the form. If no year, or only a two-digit number, was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If multiple years were recorded on the form, index the most recent year in this field.

If the year of record was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1915