Number of Records per Image
- The data entry area is set at two records per image. If an image contains more than two records, you will need to add entry lines in the data entry area to match the number of records on the image. To add entry lines:
- In the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If an image has fewer than two records, you will need to mark the unused records blank in the data entry area. To mark a record blank, select any field in the record, and press Ctrl+Shift+B, or:
- In the menu bar, click Edit.
- Click Mark Field or Record.
- Click Mark Record Blank.
Data Entry Screen
- The only data entry option for this project is form entry, which allows you to see the data entry area for just one record at a time. The data entry fields are arranged vertically one above another in a column.
- To advance from field to field, press Tab or Enter. When you are on the last field of the record and press Tab or Enter, the data for the current record will be saved, and a blank form will appear for you to enter the information for the next person. If you are on the last record of the batch, the quality checking process will begin.
How to Index Records that Span Two Pages
- Some records have entries that span two pages, and the two pages appear on separate images.
- Use information from both images to create one complete record.
- While indexing information from one image, you may need to view the other image to find other needed information, such as the marriage date. To view the next image while continuing to index fields for the current image:
- In the menu at the top of the screen, click View.
- Click Show Previous or Next Image.
- In the window that appears, click the Next Image button.
- Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)
- Mark the image of the second page of a two-page record as a No Extractable Data Image.
How to Index Records Containing Both Marriage Banns and Marriage Dates
- Some marriage records contain the date of marriage banns, which are announcements of a proposed marriage, and the marriage date.
- The record type can usually be determined by looking at the heading or the first word (or phrase) of the image.
- If the record includes the dates of the banns and of the marriage, index only the marriage date.
- If the records includes only the dates of marriage banns, index the last (usually the third) date of banns in the marriage date field.
How to Index Surnames for Women
- The general rule is that if no surname was recorded for a wife, do not assume a surname from the spouse. Leave the field blank.
- However, if a husband and wife were recorded with the word "and" or the symbol "&" between the two given names, the surname may be indexed for both the husband and the wife. For example, "John and Mary Smith" would be indexed with “Smith” as the surname for both the man the woman.
- If both a maiden name and a married name (including any surnames from previous marriages) were recorded for a woman, index all surnames in the surname field, with the maiden name first.
How to Index Twins
- If twins (multiple births) were recorded on a single line, index each of them as a separate record.
- Many of these records were handwritten. The handwriting help on the data entry screen may help you decipher handwriting.
- To access this help, on the toolbar just above the data entry area, click the Handwriting Help icon (an inkwell with an orange feather quill).
- Additional handwriting helps (a resource for deciphering challenging handwriting).
- Project Home Page (for this project)
- Basic Indexing Guidelines (for all projects), or press F1 when using the indexing program
- Field Helps (a printable list of all field helps)
- Project Updates (current information and questions and answers about this project, updated as needed)