Project-Specific Indexing Instructions
- Following are samples of the various types of records in this project.
Marriage Record 2
Burial Record 2
Number of Records per Image
- The data entry area is set at two records per image. If you encounter images with more than two records, you will need to add additional entry lines to match the actual number of records on your image. To do add entry lines :
- On the menu bar, click Tools.
- Click Records per Image....
- In the box next to Number of records, type the number of records on the image.
- Click OK.
Data Entry Screen
- The only data entry option for this project is form entry, which allows you to see the data entry area for just one record at a time. The data entry fields are arranged vertically one above another in a column.
- To advance from field to field, press Tab or Enter. When you are on the last field of the record and press Tab or Enter, the data for the current record is saved, and a blank form appears for you to enter the information for the next person. If you are on the last record for the batch, the quality checking process will begin.
How to Index Records Containing Both Marriage Banns and Marriage Dates
- Some marriage records contain the date of marriage banns, which are announcements of a proposed marriage, along with the marriage date.
- The record type can usually be determined by looking at the heading or first word (or phrase) of the image.
- If the record includes the dates of the banns and of the marriage, index only the marriage date.
- If the records have only the dates of marriage banns, index in the marriage date fields the last (third) date of banns.
How to Index Surnames for Women
- The general rule is that if no surname was recorded for a wife, do not assume a surname from the spouse. Leave the field blank.
- An exception is: If a husband and wife were recorded with the word "and" or the symbol "&," between the two given names, the surname may be indexed for both the husband and the wife. For example, John and Mary Smith.
- If both a maiden name and a married name (including any surnames from previous marriages) were recorded for a woman, index all surnames in the surname field with the maiden name first.
How to Index Twins
- If twins (multiple births) were recorded on a single line, index each of them as a separate record.
- Many of these records are handwritten. The handwriting help on the data entry screen may help you decipher handwriting.
- To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).
- Additional handwriting helps (a resource for deciphering challenging handwriting).