Suisse, Vaud—Terriers 1234–1798 [Partie 2]


General Indexing Instructions



Indexing Places:

  • When the place of death has been abbreviated, type the complete name instead of the abbreviation. Use the lookup list for assistance.

Corrected or Crossed-Out Information

  • When information is crossed out and then replaced, type the new data into the appropriate fields.
  • When the information is crossed out, not replaced, and can be read, type the crossed-out information.
  • When the information is crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U.

Unknown:

  • If a required field contains a descriptive word, such as: unknown, press Ctrl+B to mark the field as blank.

Unnecessary Punctuation:

  • Do not type periods, commas, parentheses or semicolons after initials, abbreviations, or between multiple levels of localities for any of the fields.

Duplicate Image:

  • Use the first occurrence in a series of duplicated images to index the records.
  • If the first image is difficult to read, and an image following is easier, combine the information from the easier to read image with what was indexed from the first image.
  • Mark the second image as duplicate by doing the following:
    1. Click the down arrow at the right side of the Document Type box on the toolbar in the middle of the indexing screen.
    2. Select Duplicate Image from the list.

                           Or

    1. On the tool bar, click Edit
    2. Select Mark Document As.
    3. Click on the circle in front of Duplicate.

Lookup Lists:

  • A lookup list is a collection of common names, places, races, etc, to help decipher a specific field. All fields that have a corresponding lookup list will have a down arrow at the right side of the column.
  • Click the down arrow.
  • Select Lookup for the appropriate list for that field to appear.
  • The lookup lists are not comprehensive. If the clerk wrote something that is not in the list, type what was written on the certificate.

Red Wavy Line:

  • The red wavy line does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is okay. 

For Additional Help:

  • While indexing, push the F1 key and select Basic Indexing Guidelines.