Sri Lanka, Colombo—Nederlands hervormde dopen en huwelijken, 1677–1900


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, is a duplicate, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and, on the warning message, click Yes. If there is only one image in the batch, submit the batch. If there are more images, continue to the next image in the batch.

Click here to see an example: Normal

Record Type

Record Type

The records were written in different formats depending on when they were recorded. Many of the images do not have headings to describe what types of records are on them. It will be necessary to carefully review each record to determine what type it is and to identify the information for the requested fields.

Click in the Record Type field, and then click the down arrow at the right side of the field to select the correct record type that describes each record. Following are some samples:

              Baptisms

                 1. Baptism Register
                 2. Baptism Record

              Marriages

                 1. Marriage Register 
                 2. Marriage Record
                 3. Marriage Banns

If other types of records such as indexes or tables of content are found, mark these as a No Extractable Data Image in the Image Type field.

Click here to see an example: Huwelijk Marriage

Page Number

Page Number

Type the page number that may be recorded at the top of a page. If there is no page number, press Tab to skip this field.

Click here to see an example: 36

Record Number

Record Number

A record or line number, not a page number, may have been written for individual records. Index that number into this field.

 If there is no record number, press Tab to skip this field.

Click here to see an example: 53

Baptism Year

Baptism Year

Type a four-digit number for the year.

If there is no year or only a two-digit number was recorded, it may be possible to determine the year from other data on the record or from the previous or next image. If it cannot be determined, type what was written on the record.

Do not include descriptive words, such as: "about" or "abt."

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1824

Baptism Day

Baptism Day

Type the one- or two-digit number for the day.

Do not include descriptive words, such as: "about" or "abt."

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 6

Baptism Month

Baptism Month

Type the first three letters of the month: Jan, Feb, Maa, Apr, Mei, Jun, Jul, Aug, Sep, Oct, Nov, or Dec.

Do not include descriptive words, such as: "about" or "abt."

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Apr

Child's Given Names

Child's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sen, Junior, Mevr, Mej, or Dhr.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or contain a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Alice Leticia

Child's Surname

Child's Surname

In most records, only the child's given names were recorded. Do not assume the child's surname from the father's or mother's surnames.

If recorded the surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sen, Junior, Mevr, Mej, or Dhr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded, contains a variation of the word unknown, or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: Romana

Child's Gender

Gender

Type either M for male or V for female.

Index the gender only if it was specifically recorded or if it can be determined by the relationship as a son or daughter. Do not assume a gender based on given names.

If the gender was not recorded or contains a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: V

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Diderick Hendrik

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Maeck

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Louise Catherine

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Goldenstein

Marriage Year

Marriage Year

Type a four-digit number for the year.

If there is no year or only a two-digit number was recorded, it may be possible to determine the year from other data on the record or from the previous or next image. If it cannot be determined, type what was written on the record.

Do not include descriptive words, such as: "about" or "abt."

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1841

Marriage Day

Marriage Day

Type the one- or two-digit number for the day.

Do not include descriptive words, such as: "about" or "abt."

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 29

Marriage Month

Marriage Month

Type the first three letters of the month: Jan, Feb, Maa, Apr, Mei, Jun, Jul, Aug, Sep, Oct, Nov, or Dec.

Do not include descriptive words, such as: "about" or "abt."

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jun

Groom's Given Names

Groom's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Daniel

Groom's Surname

Groom's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Rudolph

Bride's Given Names

Bride's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Rosaline Annie

Bride's Maiden Name

Bride's Maiden Name

The maiden name may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the maiden name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Boekholt