España, Sevilla—Nacimientos Civiles, 1844–74


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, an exact duplicate of another image, or unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Page Number

Page Number

The page number may be located in the upper left or right corner of the page. Do not confuse the page number with the certificate number.

If the document does not have a page number, press Ctrl+B to mark this field as blank.

Click here to see an example: 406

Certificate Number

Certificate Number

The certificate number was often located in the margin next to the record, but the location varies according to the type of record.

If the record does not have a certificate number, press Ctrl+B to mark this field as blank.

Click here to see an example: 8

Birth Month

Birth Month

Type the first three letters of the month: Ene, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dic

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 12

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1874

Child's Given Names

Child's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

The name may have been written in more than one place. Type the most complete version of the name. Do not include titles or terms, such as baby or infant, with the name. 

If a  name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Donot index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Maria Carmen

Child's Surname

Child's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Child's Given Names field.

The name may have been written in more than one place. Type the most complete version of the name. Do not include titles or terms, such as baby or infant, with the surname. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown", press Ctrl+B to mark this field as blank.

Click here to see an example: Rojas Pada

Gender

Gender

Type either H for hombre (male) or M for muchacha (female).

If the default gender printed on the record contradicts the gender implied by other relationship information or by the child's name, index the gender as accurately as possible, ignoring the default printed on the form. Example

If the gender was not recorded or was written as a variation of the word "unknown", press Ctrl+B to mark this field as blank.

Click here to see an example: M

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

The name may have been written in more than one place. Type the most complete version of the name. Do not include titles or terms, such as Sr or Dn, with the name.

If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jose

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Father's Given Names field.

The name may have been written in more than one place. Type the most complete version of the name. Do not include titles or terms, such as Sr or Dn, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Yabarrena y Fernandez

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

The name may have been written in more than one place. Type the most complete version of the name. Do not include titles or terms, such as Sra or Da, with the names. 

If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Trinidad

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Mother's Given Names field.

The name may have been written in mor than one place. Type the most complete version of the name. Do not include titles or terms, such as Sra or Da, with the surname. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Fernandez