España, Lugo—Registros Parroquiales 1530–1930


Project Specific Instructions



Data entry screen available in form entry format only:


For this project where the image you see on your screen may be a baptism, marriage, or death record, the only data entry option is form entry.


Language for Field Names:

The indexing field names and the field helps in the right bottom corner of the indexing screen are also available in Spanish. To change to Spanish:

  1. At the top of the data entry screen, click Tools.
  2. Select Options.
  3. Select Language.
  4. Click the drop down arrows in the boxes titled Language for Field Names and Language for Field Help, and select Same as Document.
  5. Close the Work Screen and reopen the batch for the change to take effect.

Number of Records per Image:

The data entry area is set at three records per image. However, you will need to adjust the number of data entry lines to match the number of records on the image. You may need more or less than three. 

To set the data entry area to match the number of records on the image:

  1. On the menu bar at the top of your screen, click Tools.
  2. Click Records per Image.
  3. In the box next to Number of records, type the number of records you need depending on the image on your screen.
  4. Click OK.
  • Upon completion of each image, a message will appear asking if you want to add one or more records to this image. Click No.

If more help is needed with adding and deleting lines, on the FamilySearch Indexing web page click on the Help Tab, click on Support, and then click on User Guide. Scroll down to the section on Free-form Multi-record Documents. Or click on the link below and scroll to the section on Free-form Multi-record Documents.

Adding and Deleting Lines

How to Index Names: 

Type the given names and surnames that appear in the document.

Do not include titles or terms with the principal’s given names such as: Sr, Sra, Da, Dn, Vda, Vde, etc. The term “Vda” means widow and does not belong in a name field.

Sometimes it is hard to know when a Spanish name ends. Watch for designations such as the ones listed below and do not include them with the name.

    • Occupation

                            Example: hija de Alfredo Bravo, campañero y Madalena García. Do not include "campañero."  

    • Race

                            Example: hijo legítimo de Juan, mestizo. Do not include "mestizo."  

    • Locality

                            Juan Garcia del rancho de San Juan. Do not include "del rancho de San Juan."

 

Maiden names are considered as surnames and should be typed in the surname field before the married name. 

Items that precede names:

    • In Spanish, when a person’s name follows a verb, it is preceded by the word "a." For example, bauticé a Juan. The "a" does not translate, and it is not part of the name.
    • The particles de, del, de la, de las, and de los are part of many Spanish given names and surnames.

If you are not sure whether a name is a given name or a surname, type it in the given name field. Below is a short list of names with the surnames in boldface.

Mario Saenz
Rafael Heliodoro Valle
José María del Carmen Herrera
José Gonzalez Campo
Fernando Ortiz y Fernandez
Leticia María Guerrero
Francisco Fernandez del Castillo
Oscar Miró Quesada y de la Guerra
Carlos Pardo-Manuel de Villena y Jiménez

Savina M. Vda de Resinos: In this instance Savina M. is the given name.
Marguina R. Vde Paniagua: In this instance Marguina R. is the given name.

Here is an example from a birth record. Notice that the child's surname is made up of surnames from both the father and the mother.

Name: Jeffry Stiven Castillo Lovo
Father's Name: Julio Cesar Castillo
Mother's Name: Mayela del Rosario Lovo Flores de Castillo

For more help with Spanish Names see the
Spanish Genealogical Word List at www.familysearch.org or use the Spanish Record Extraction Guide

How to Index Places:

  • When a place has been misspelled, spell it correctly.
  • When a place has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation.
  • Use the lookup lists for assistance. If you are not sure what the locality should be, type the name of the place as it was written.

Margin Notes:

  • There may be a margin note associated with the document. Do not extract this information.

International Letters:

If the name of a person or a locality you are typing is written with an international character such as the accented é in José, please insert the international letter by doing the following:

  1. On the menu bar, click Edit.
  2. Click International Letters.
  3. Select the letter you want to insert by clicking on it.

Or

  1. Click the International Letters icon on the toolbar above the data entry area and select the letter you want to insert.

Corrected or Crossed-Out Information: 

  • When information is crossed out and then replaced, type the new data into the appropriate fields.
  • When the information is crossed out, not replaced, and can be read, type the crossed-out information.
  • When the information is crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U

Unknown:

  • If a required field (a field marked with an asterisk) contains a descriptive word such as desconocido (unknown), press Ctrl+B to mark the field as blank.
  • If a field that is not required contains a descriptive word such as desconocido (unknown), press Tab to skip this field.  

Unnecessary Punctuation:

  • Do not type periods, commas, parentheses or semicolons after initials, abbreviations, or between multiple levels of localities for any of the fields.

Indexing the first record of a batch: Example

  • When the first image of a batch begins with a partial record, start indexing at the first complete record.

Indexing records continuing across images: Example

How to index a record that begins at the bottom of one image and continues at the top of the next image:

  1. Click on View.
  2. Scroll down, and click on Show Next Image.
  3. Index the record while viewing both images concurrently.

Indexing the last record of a batch: Example

When the last record on the last image is not complete:

  1. Be connected to the Internet and be working online.
  2. Click on View.
  3. Scroll down, and click on Show Next Image.
  4. Index the record while viewing both images concurrently.

Ditto Marks:

  • Ditto marks or similar signs of repetition may be found in several fields. If a field contains any of these signs, type the actual information from the above field. 

Lookup Lists:

  • A lookup list is a collection of common names, places, races, and other information that may be used to help decipher a specific field. All fields that have a corresponding lookup list will have a down arrow at the right side of the column.
  • Click the Down Arrow.
  • Select Lookup for the appropriate list for that field to appear.
  • The lookup lists do not include every possibility. If the clerk wrote something that is not in the list, type what was written on the record.

Red Wavy Line:

  • The red wavy line does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is okay.