South Africa, Free State—Dutch Reformed Church Records, 1848–1956 [Part 2]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image is an index or the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Record Type

Record Type

This project includes three record types:

  1. Baptism
  2. Marriage
  3. Membership

To select the record type:

  1. Click in the Record Type field.
  2. Click the down arrow at the right side of the field.
  3. Click the correct record type.

Click here to see an example: Baptism

Page Number

Page Number

Type the page number that was written or typed on the document. It was usually located in the upper right or left corner of the document.

If the image shows more than one page, type the number of the page that has the name of the principal person.

The page numbers are usually in numerical order, and the page number will automatically increase by one as you move to a new image. If the page number is missing or out of order, change the number to match the document.

If the page number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 133

Entry Number

Entry Number

Type the entry number that was written or typed on the document. The entry number was usually written near or on the individual record. It is not the same as the page number.

The entry numbers are usually in numerical order and will automatically increase by one as you move to a new record. If an entry number was missing or out of order, then change the number to match what is on the record.

If you are not sure whether a number is an entry number or a page number and the image contains only one record, then type the number in this field.

If the document does not have an entry number, press Tab to skip this field.

Click here to see an example: 7 and 10

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as baby or infant, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: <Blank>

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or infant, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Cecily Veronica

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 11

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jul

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1935

Baptism Day

Baptism Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example8

Baptism Month

Baptism Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Sep

Baptism Year

Baptism Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1935

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Sr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Anthony Franciscus

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Steffers

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs or Miss, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Christina Burgardina

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Miss with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Brand

Parents' Residence

Parents' Residence

Usually only a city, town, or province was recorded for the residence; however, other types of localities may also have been recorded, such as hotels, street addresses, and prisons. Index the city, town, or province in this field; exclude all other types of localities. If multiple levels of locality were recorded, separate them with a space, for example, Kaapstad Cape.

If the locality was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the residence was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Kaapstad

Marriage Day

Marriage Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 8

Marriage Month

Marriage Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Marriage Year

Marriage Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1927

Groom's Given Names

Groom's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Frederik Jacobus

Groom's Surname

Groom's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Rael

Groom's Marital Status

Groom's Marital Status

Type S (for single), M (for married), D (for divorced) or W (for widowed).

Terms that indicate the marital status include:

  • Single—Jongman, Jonkman, Jongedogter, Jongedochter
  • Married—Getroud
  • Divorced—Geskeie, Geskei, Echtscheiding, Echtelik
  • Widowed—Wewenaar, Weduwnaar, Weduwee, Weduwe, Weduvrou

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleS

Groom's Age

Groom's Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example28

Groom's Residence

Groom's Residence

Usually only a city, town, or province was recorded for the residence; however, other types of localities may also have been recorded, such as hotels, street addresses, and prisons. Index the city, town, or province in this field; exclude all other types of localities. If multiple levels of locality were recorded, separate them with a space, for example, Kaapstad Cape.

If the locality was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the residence was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Johannesburg

Bride's Given Names

Bride's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss or Mrs, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Magdalena Petronella

Bride's Surname

Bride's Surname

Type the bride's maiden name, if it is available, and any surnames from previous marriages in this field, with the maiden name first. Often, the maiden name was preceded by the word "geb" or "geborene." When you index the name, do not include "geb" or "geborene." If only a married name was recorded, type the married name.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Miss or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Cronje

Bride's Marital Status

Bride's Marital Status

Type S (for single), M (for married), D (for divorced) or W (for widowed).

Terms that indicate the marital status include:

  • Single—Jongman, Jonkman, Jongedogter, Jongedochter
  • Married—Getroud
  • Divorced—Geskeie, Geskei, Echtscheiding, Echtelik
  • Widowed—Wewenaar, Weduwnaar, Weduwee, Weduwe, Weduvrou

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: S

Bride's Age

Bride's Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example22

Bride's Residence

Bride's Residence

Usually only a city, town, or province was recorded for the residence; however, other types of localities may also have been recorded, such as hotels, street addresses, and prisons. Index the city, town, or province in this field; exclude all other types of localities. If multiple levels of locality were recorded, separate them with a space, for example, Kaapstad Cape.

If the locality was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the residence was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Johannesburg

Banns or License

Banns or License

Type either Banns or License, according to what was indicated on the record.

Some of the terms that could be written on the document to indicate whether the record is a banns or a license are:

  • Banns—Gebooie, Na Gebooie, Geboden, Na Geboden
  • License—Lisensie, Licensie, Liksens, Liksensie, Licentie, Licencie

If the record does not specify whether it is a banns or a license, press Ctrl+B to mark this field as blank.

Click here to see an example: Banns

Member's Given Names

Member's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Fransina Christina

Member's Surname

Member's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

Maiden names may be included in the record. Often the maiden name was preceded by the word "geb" or "geborene." Type the maiden name in this field before any married names. Do not include the word "geb" or "geborene."

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Buys

Membership Day

Membership Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example8

Membership Month

Membership Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleFeb

Membership Year

Membership Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1900