South Africa—Church of the Province of South Africa Baptism Registers, 1850–1914 [Part 2]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image does not include a baptism record, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Page Number

Page Number

Type the page number, which was typically recorded at the top of the page.

If the image contains two pages, be sure to index the corresponding page number for each page.

If the page number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 6

Parish Name

Parish Name

Type the name of the parish where the baptism took place. The name of the parish was usually written at the top of the register.

If the parish name was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the parish name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank. 

Click here to see an example: Fordsburg

Baptism Day

Baptism Day

Type the one- or two-digit number for the baptism day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 9

Baptism Month

Baptism Month

Type the first three letters of the baptism month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Baptism Year

Baptism Year

Type a four-digit number for the baptism year.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1882

Entry Number

Entry Number

Type the record number, which was usually written in the When Baptized column, beneath the baptism date.

If the entry number was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 21

Given Names

Given Names

Index in this field the given names of the person who was baptized. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or infant, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Ethel Grace

Surname

Surname

The surname of the baptized child was not typically included in these records. If a surname was recorded, enter it in this field. If not, do not assume the child's surname from the surname of the parents.

If a surname was recorded, it may be written either before or after the given names. Be sure to type the parts of the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Parent 1: Given Names

Parent 1: Given Names

Type the given names of the first listed parent. The given names were usually written in the Parents' Names column under the Christian or Christian Name subheading. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr, Mrs, or Sr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: John William McGregor

Parent 1: Surname

Parent 1: Surname

Type the surname of the first listed parent. Surnames were usually written in the Parents' Names column of the form under the subheading Surname, typically with one surname for both parents.

If a different surname was recorded for each parent, type the first parent's surname in this field. If any additional surname (such as a maiden name or previous marriage surname) was included, type all surnames in this field, with the maiden name or the previous marriage surname first. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr, Mrs, or Sr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If a surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Maganga

Parent 2: Given Names

Parent 2: Given Names

Type the given names of the second listed parent. The given names were usually written in the Parents' Names column under the Christian or Christian Name subheading. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr, Mrs, or Sr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sarah Jane

Parent 2: Surname

Parent 2: Surname

Type the surname of the second listed parent. Surnames were usually written in the Parents' Names column of the form under the subheading Surname, typically with one surname for both parents.

If a different surname was recorded for each parent, type the second parent's surname in this field. If any additional surname (such as a maiden name or previous marriage surname) was included, type all surnames in this field, with the maiden name or the previous marriage surname first. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr, Mrs, or Sr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If a surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Maganga