Polska, Diecezja Lublin—Księgi Metrykalne, 1901–1950 [Część 5]


General Indexing Instructions



Corrected or Crossed-Out Information

  • When information was crossed out and then replaced, type the new data into the appropriate fields.
  • When the information was crossed out, not replaced, and can be read, type the crossed-out information.
  • When the information was crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U.

Unknown

  • If a record does not include information for a "<Required>" field or if the information is given using a description such as "unknown" or "don't know" press Ctrl+B to mark the field as blank.
  • If a record does not include information for a  field that is not required or if the information is given using a description such as "unknown" or "don’t know," press Tab to skip this field.

Unnecessary Punctuation

  • Do not type periods, commas, parentheses, or semicolons after initials or abbreviations, or between multiple levels of localities for any of the fields.

Ditto Marks

  • You may find ditto marks or similar signs of repetition. If a record contains any of these signs, type the actual information from the previous record or field.

Lookup Lists

  •  A lookup list is a collection list of names, places, or terms, which you can use to help decipher the information for a specific field. All fields that have a lookup list will have a down arrow at the right side of the field when you have selected the field for data entry. 
    1. Click the down arrow
    2. Select Lookup for the appropriate list for that field to appear.
  • The lookup lists are not comprehensive. If the clerk wrote something that is not in the list, type what was written on the document.

Red Wavy Line

  • The red wavy line or colored background in the field does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is OK. Double-check what you entered. When you are sure the information is correct, continue with the next entry field.