New Zealand—Passenger Lists, 1871–1915 [Part 2D]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain the names of any people, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Given Names

Given Names

Index all names that appear on the document, including the names of passengers, crew members, customs agents, and so on.

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Jr, or Mr, with the name. Type the name as it was written in the document, but do not include punctuation marks, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations or correct misspellings.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: John

Surname

Surname

Index all names that appear on the document, including the names of passengers, crew members, customs agents, and so on.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Jr, or Mr, with the name. Type the name as it was written in the document, but do not include punctuation marks, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations or correct misspellings.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Landford

Age

Age

Type the age in this field. Index full years only. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the word "infant" was recorded in the age column, index the age as 0 (zero). If the word "adult" was recorded in the age column, press Ctrl+B to mark this field as blank.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 30

Marital Status

Marital Status

Type S (for single), M (for married), D (for divorced), or W (for widowed).

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Occupation

Occupation

Type the occupation as it was written on the record, but do not include punctuation marks, except hyphens and apostrophes when they were written on the document as part of the occupation. Do not expand abbreviations or correct misspellings.

If the occupation was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Carpenter