New Zealand, Auckland—Albertland Index, 1862–1962


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Surname

Surname

The name of only the principal person listed on the card will be indexed in this project.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Underwood

Given Names

Given Names

The name of only the principal person listed on the card will be indexed in this project.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Type what you see in the document.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Selina

Event Type

Event Type

Type the event type that is listed on the card. The event can be one of several types. The following is a sampling of the event types that are on the cards:

  • golf
  • newspaper
  • school
  • obituary
  • Early Wellsford
  • passenger
  • power boat
  • Rotary Forum

If an event type was not recorded or you cannot determine what it is, press Tab to skip this field.

Click here to see an example: School

Event Place

Event Place

Type the name of the event city, town, or cemetery. For passenger records, type the arrival city in this field.

If the event city, town, cemetery, or arrival city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the event city, town, cemetery, or arrival city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Auckland

Event Day

Event Day

Type the one- or two-digit number for the day indicated on the card.

For passenger cards, type the arrival day in this field.

If a day was not recorded, press Tab to skip this field. 

Click here to see an example: 5

Event Month

Event Month

Type the first three letters of the month indicated on the card: JanFebMar, etc. 

For passenger cards, type the arrival month in this field.

If the month was not recorded, press Tab to skip this field. 

Click here to see an exampleSep

Event Year

Event Year

Type a four-digit number for the year indicated on the card.

If only a two-digit year was indicated and you cannot determine the century, type just the two digits.

For passenger cards, type the arrival year in this field.

If the year was not recorded, press Tab to skip this field. 

Click here to see an example1865

Reference

Reference

Type the reference of the information on the card.

Use the lookup list for a list of the most frequent references. If the reference is not listed in the lookup list, type the reference indicated on the card.

If a reference was not listed, press Tab to skip this field.

Click here to see an examplePassenger List Auckland Museum Library

Click here to see an example: Auckland Public Library

Scrapbook Number

Scrapbook Number

Type the scrapbook number indicated on the card. It is usually located at the bottom of the card after word "scrapbook."

If a scrapbook number was not listed, press Tab to skip this field.

Click here to see an example: 2

Page

Page

Type the number of the page located at the bottom of the card after the halfpenny scrapbook number.

If there is a page number listed on the card in another area, type that page number.

If a page number was not listed, press Tab to skip this field.

Click here to see an example: 1