What to Do with Latin Records
- If the records on an image are in Latin, mark the image as a No Extractable Data Image. It will be indexed as part of another project.
Number of Records per Image
- The data entry area is set at eight records per image. If an image has more than eight records, you will need to add records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- Some images have fewer than eight records. Index all the records on the image, and then mark the remaining records in the data entry area as blank. To mark a record as blank, click in a field in that record, and press Ctrl+Shift+B, or do the following:
- On the menu bar, click Edit.
- Click Mark Field or Record.
- Click Mark Record Blank.
How to Index Names
- Surnames may be written either before or after given names. Watch the names carefully, and be sure to type the names in the correct fields on the indexing screen.
- Do not include grandparent's names, home towns, or other miscellaneous words or phrases with either the principal's name or the parents' name.
- Do not index titles or terms, such as Don, Donna, Signore, Signora, gemello, or gemella, in any name fields.
- Sometimes a father’s given name is included in a birth record with no surname. Do not infer the father’s surname from the child’s surname. The missing information will be included automatically in the final index.
- Sometimes a child’s given name is included in a birth record with no surname. Do not infer the child’s surname from the father's surname. The missing information will be included automatically in the final index.
How to Index Twins
- Twins are often identified by the Italian words "gemello" or "gemella."
- The names of twins may have been included in birth records as a single entry or as separate entries.
- Index each twin as a separate record in the data entry area, even if they were recorded on the document as a single entry.
Using the Ruler
- Because of the various forms used in this project, highlights are not available. You may choose to use the ruler to follow the record across the page, but please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:
- On the menu bar, click View.
- Select Show Ruler.
- Some ditto marks or similar signs of repetition in Italian are "do," "stesso," or "detto."
- If a field contains any of these signs of repetition, type the information from the previous record or field.
How to Index Dates
- The months are written in Italian in these records. However, when you index the month, use the first three letters of the month in English. Click here to see the translation.
- If the baptism month and year were not recorded or show some indication of repeition, use the same month and year as the birth month and year.