Account for Every Record on the Image
- The data entry area is set at 40 records per image. Most images have less than 40 records, but some may have more. After you have indexed all the records on the image, please mark all remaining records as blank in the data entry area. To mark a record as blank:
- On the menu bar, click Edit.
- Select Mark Field or Record.
- Select Mark Record Blank.
- Click in any field on the record you want to mark as blank.
- Press Ctrl+Shift+B.
- If the image contains more than 40 records, you will need to add records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- Please remember to index all names of individuals found on the image, except for the names of the kings under whose authority the tithe applotment was done (for example, King George or King William). Names may be located in any of the columns on the form, including the Townland column, in the heading of the document, or even written along the side of the document. Please check the document thoroughly to find all names.
- Some entry lines will have ditto marks or signs of repetition. Index each complete name only one time for each townland. If the same name was listed in more than one townland on an image, index it once for each townland for which it is listed.
- Do not mark records (or entry lines) as blank until the end of the batch.
Order of Indexing
- First index any names in the heading of the document. Then index the names vertically down each column on the image according to the townland, starting at the left column and working to the right.
- If more than one townland is listed on an image, index all the names associated with a townland (from top to bottom and from left to right) before continuing to the next townland. Click here for an example.
How to Index Given Names and Surnames
- Do not include titles or terms, such as Widow, Baron, Lord, Esq, Jr, or Mr, in the Given Names or Surname fields.
- Do not expand abbreviated names. For example, do not change "Thos" to Thomas, or "Wm" to William.
- Do not assume a name for an individual when the document says "and son" (or something similar). If an individual is not named on the document, do not add a record for him or her.
- If a name is listed with the "Sr" designation and then with the "Jr" designation on the same image, index the name just once. Do not include "Sr" or "Jr" in the name fields.
- If an entry gives a list of surnames, such as "Moore, Connor, and Co," index each surname as a separate record, and, if no given name is listed for the surnames, mark the Given Names field as blank.
How to Index Place-Names
- The place of record was usually designated as a "Townland," "Denomination," "Ploughland," or "Farm," as shown in these examples.
- If a parish, diocese, or county name is shown and not a townland name (or ploughland, farm, or denomination), index the place-name in the Townlands field in this order of preference:
- Some images may have included a name for a subdenomination, such as "Castle Division," as well as a townland name. Please include both the townland and the subdenomination in the Townland field.
- If the townland listing was continued from a previous page, you may need to look at the previous image to see the townland name. To see the previous image:
- In the menu at the top of the page, click View.
- Click Show Previous or Next Image.
- In the window that opens, click Previous Image.
- Scroll down to see the last townland name on the previous image.
- When a place has been misspelled and you can determine what the correct spelling should be, spell it correctly.
- When a place has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation.
- Use the lookup lists for assistance.
- The Placenames Database of Ireland, available by clicking here, is an additional resource to help you identify the correct name for the townland. Click the English Version button, and then enter place-names in the search box, according to what is written on the image. You can begin your search with the name of the parish or county and work down to the townland, or you can begin by entering variations of the townland name.
- If you are not able to determine the correct name of the townland, type the name of the place as it was written on the document.
Letters, Indexes, and Other Documents
- Some images include only a letter or a cover page. Please index the letter if it includes any names of individuals (besides the name of a king). If a place-name is included, index the place-name, even if it is a parish or a diocese rather than a townland. If no place-name is included, mark the Townland field blank. Click here for an example of a letter and here for an example of an index.
- If an image includes place-names but no names of individuals, then mark the image as a No Extractable Data Image.
- Some images may appear blank when you download them. Please scroll around the entire image to look for the records. You may find records to index on the right side of the image.
Corrections to Documents
- On some images, entire sections of information may have been crossed out. If you can read the information, please index it, even if it is crossed out.
- Most of these records are handwritten. The handwriting resource on the data entry screen may help you decipher the handwriting.
- To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).