Ghana Western Region, Axim and Anyan-Breman—1982–1984 Census


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a census form, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: No Extractable Data Image

Click here to see an example: Normal

Full Name

Full Name

Type the person's full name as it appears on the census form.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the name was not recorded or was written as a variation of the word "unknown," press Ctrl+Shift+B to mark this line blank.

Click here to see an example: Tanoe Assuane

Sex

Sex

Type M (male) or F (female) according to what was written on the census form.

Index the sex only if it was specifically recorded or you can tell what it was from relationship terms, such as son, daughter, or wife, or from other contextual clues, such as the titles Mr or Mrs. Do not assume a sex based on the given names.

If the sex was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F

Age

Age

Index full years only. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 63

Relationship

Relationship

Type the relationship that was recorded in column 4 of the census form.

If the relationship was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If ditto marks or other signs of repetition were used, type the relationship from the previous record or field.

Relatives of lodgers, hired hands, and servants may have been recorded according to their relationship to the lodger, hired hand, or servant (for example, "lodger's son" or "servant's daughter"). Be sure to include these relationships in this field.

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Brother

Birthplace (in this town or village)

Birthplace (in this town or village)

Look in the Birthplace column (column 5). If the "In this town/village" box is marked, type Y (yes). If not, type N (no).

If this field does not apply to the form you are indexing, press Tab to skip this field.

Click here to see an example: Y

Birth Town or Village

Birth Town or Village

Look in the Birthplace column (column 5). If the box "In another town/village in Ghana" was marked and the name of a town or village was written in the column, then type the town or village name in this field.

The town or village name was generally written before the name of the region. Index only the name of the town or village in this field. If you are not sure whether a place-name refers to the name of the town or village or to the name of the region, the lookup lists for this field and the next field may help. If you are still not sure whether the place-name refers to the name of the town or village or the name of the region, type the place-name in this field.

If a country name other than Ghana was written in this column, press Tab to skip this field.

If the place-name was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If a city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Egyambra

Birth Region

Birth Region

Look in the Birthplace column (column 5). If the box "In another town/village in Ghana" was marked and the name of the region was written in the column, then type the name of the region in this field.

The town or village name was generally written before the name of the region. Index only the name of the region in this field. If you are not sure whether a place-name refers to the name of the town or village or to the name of the region, the lookup lists for this field and the previous field may help. If you are still not sure whether the place-name refers to the name of the town or village or the name of the region, type the place-name in the Birth Town or Village field.

If a country name other than Ghana was written in this column, press Tab to skip this field.

If the place-name was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the region was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Western

Birth Country

Birth Country

If the name of a country other than Ghana was written in the Birthplace column (column 5), then type the country name in this field.

If the place-name was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the birth country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mali