Deutschland, Hessen, Frankfurt—Standesamtliche Sterberegister, 1928–1978


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain at least one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Deceased's Primary Surname

Deceased's Primary Surname

The deceased’s surname was listed in the first column of the death index. For women, the married or maiden names were also recorded. These names were either listed along with the primary surname or in a separate column. Index only the primary surname in this field

Do not include titles or terms, such as Jungfer, Herr, Frau, or Jungfrau, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the primary surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleAlles

Deceased's Maiden Name

Deceased's Maiden Name

The deceased’s surname was listed in the first column of the death index. For women, the maiden or married names were also recorded. These names were either listed along with the primary surname or in a separate column.

The transcriber used a variety of abbreviations to indicate whether a name was a maiden name or surname. Maiden names were generally prefixed by “geb.” Other abbreviations were used to indicate married names, divorced names, or widowed names. Do not index the abbreviations. Index only the maiden name in this field.

Do not include titles or terms, such as Jungfer, Herr, Frau, or Jungfrau, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the maiden name was not recorded, press Tab to skip this field.

Click here to see an exampleSchneider

Deceased's Additional Surname

Deceased's Additional Surname

The deceased’s surname was listed in the first column of the death index. For women, the maiden or married names were also recorded.

The transcriber used a variety of abbreviations to indicate whether a name was a maiden name or surname. Maiden names were generally prefixed by “geb.” Occasionally, the transcriber included the surnames of the parents, prefixed by "Elt." Do not index the parents' surnames. Other abbreviations were used to indicate married names, divorced names, or widowed names. Do not index the abbreviations. Index any additional surnames, excluding maiden names or surnames for parents, in the Additional Surname field.

Be sure to type the names in the correct fields on the indexing screen. If you cannot determine whether a name was a maiden name or a surname, index it in the surname field. 

Do not include titles or terms, such as Jungfer, Herr, Frau, or Jungfrau, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If an additional surname was not recorded, press Tab to skip this field.

Click here to see an exampleHochhaus

Deceased's Given Names

Deceased's Given Names

The given names were written after the surnames. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Jungfer, Herr, Frau, or Jungfrau, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

When indexing entries for unnamed stillborn children, press Ctrl+B to mark the given name field as blank.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Anna Maria

Birth Day

Birth Day

Type the one- or two-digit number for the birth day. When written in numeral form, the day was written first, followed by the month and the year.

Do not enter leading zeros. For example, if the full birth date was written as “04.02.28,” index the birth day as 4.

When indexing an entry for a stillborn child index the death date as the birth date.

In many instances, the age was written in place of the birth date. If no specific date was given, press Tab to skip this field.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 18

Birth Month

Birth Month

Type the first three letters of the German name for the birth month: Jan, Feb, Mär, etc.

In many instances, the age was written in place of the birth date. If no specific date was given, press Tab to skip this field.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Apr

Birth Year

Birth Year

Type a four-digit number for the birth year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If it is not clear if the century was 1800 or 1900 and it cannot be determined from the rest of the information, then index the two-digit number.

In many instances, the age was written in place of the birth date. If no specific date was given, press Tab to skip this field.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example:1969

Death Day

Death Day

Type the one- or two-digit number for the death day. If no death date was recorded, but a burial date was, type the burial day in this field.

Do not enter leading zeros. For example, if the full death date was written as “04.02.28,” index the death day as 4.

When indexing entries for unnamed stillborn children, index the date of birth as the date of death.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 26

Death Month

Death Month

Type the first three letters of the death month: Jan, Feb, Mar, etc. If no death date was recorded, but a burial date was, type the burial month in this field.

When indexing entries for unnamed stillborn children, index the date of birth as the date of death.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jul

Death Year

Death Year

Type a four-digit number for the year. If the death year was not recorded separately for each individual record, you may be able to find the year listed elsewhere on the page. If only a two-digit number was recorded, you will need to add a leading 19 to the date. For example, if the full death date is written as “04.02.28,” index the year as 1928.

When indexing entries for unnamed stillborn children, index the date of birth as the date of death.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1939

Click here to see an example1934

Civil Registration Office Number

Civil Registration Office Number (Modified 21 May 2014)

The civil registration office number was usually a single digit number listed on the right side of the page and was often written in Roman numeral format. The number will need to be indexed in Arabic numerals. For example, if the civil registration number was written as "IV," index the number as 4. If a letter was also written, index it as well.

If a letter was written in place of the civil registration office number, index the letter in this field. Sometimes the letters may appear to be in the entry number field. Click here to see an example. Remember to keep the civil registration office number separate from the entry number.

The civil registration office may be spelled out and written after the entry number. Click here to see an example.

If the document does not have an civil registration office number, press Tab to skip this field.

Click here to see an example4

Entry Number

Entry Number (Modified 21 May 2014)

The entry number was usually written in the right most column or at the top of the page.

Do not index leading zeros. For example, the entry number "00012" would be indexed as 12.

Sometimes the civil registration letters may appear to be in the entry number field. Click here to see an example. Remember to keep the civil registration office number separate from the entry number.

When the registration took place later than the year of death, the year was written in the Entry number column. Index the Entry number followed by a space and then the year of registration.

If the document does not have an entry number, press Tab to skip this field.

Click here to see an example1269

Click here to see an example270