France—Registres Protestants, 1564-1907 [Partie 2A]


General Indexing Instructions



Indexing Places

  • When the place of death has been abbreviated, type the complete name instead of the abbreviation. Use the lookup list for assistance.

Corrected or Crossed-Out Information

  • When information is crossed out and then replaced, type the new data into the appropriate fields.
  • When the information is crossed out, is not replaced, and can be read, type the crossed-out information.
  • When the information is crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U.

Unknown

  • If a record does not include information for a required field or if the information is given using a description such as "unknown" or "don't know," press Ctrl+B to mark the field as blank.
  • If a record does not include information for a field  that is not required or if the information is given using a description such as "unknown" or "don't know," press Tab to skip the field.

Unnecessary Punctuation

  • Do not type periods, commas, parentheses, or semicolons after initials, abbreviations, or between multiple levels of localities for any of the fields.

Duplicate Image

  • Make sure that the images are true duplicates; some images that may seem to be duplicates may have an overlay on a portion of the image that contains additional information about the records on the image.
  • When images are true duplicates, use the first occurrence in the series of duplicated images to index the records.
  • If the first image is difficult to read and a subsequent image is easier, combine the information from the more legible image with what you indexed from the first image.
  • Mark the second image as duplicate by doing the following:
    1. Click on the Header Data tab in the data entry area of the screen.
    2. At the right side of the Image Type box, click the down arrow, and select Duplicate Image from the list.

Lookup Lists

  • A lookup list is a list of names, places, or terms that you can use to help decipher the information for a specific field. All fields that have a lookup list will have a down arrow at the right side of the field when you have selected the field for data entry.
    1. Click the down arrow.
    2. Select Lookup... for the appropriate list for that field to appear.
  • The lookup lists do not include every possibility. If the clerk wrote something that is not in the list, type what was written on the record.

Red Wavy Line

  • The red wavy line or colored background in the field does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is OK. Double-check what you entered. When you are sure the information is correct, continue with the next entry field.

For Additional Help

  • While indexing, push the F1 key and select Basic Indexing Guidelines.