Estland—Evangelisch-Lutherische Kirchenbücher, 1603-1940 [Teil B]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch

Click here to see an example: Normal

Page Number

Page Number

The page number was often indicated in the upper left or right corner of the page or both.

If the document does not have a page number, press Tab to skip this field.

Click here to see an example: 12

Birth Day

Birth Day

Type the one- or two-digit number for the birth day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank

Click here to see an example: 5

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mär, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mai

Birth Year

Birth Year

The year was usually written at the top of the page. Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1834

Child's Given Names

Child's Given Names

The given names were written in the "Knaben" or the "Mädchen" column. If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ö, ü, or õ), be sure to include the mark when you index the name.

Do not include titles or terms, such as Kind, Sohn, or Tochter, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Júrri

Child's Surname

Child's Surname

Often, these records do not include a surname for the child. If a surname was recorded, index it in this field. If you cannot determine if a name is a given name or a surname, index it in the Given Names field. If the child's surname was not recorded, do not type the surname of a parent in this field.

Do not include titles or terms, such as Kind, Sohn, or Tochter, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

Do not index possessive name suffixes, such as -in, -en, -s, or -ens. Index the root form of the name only. For example, if an entry was written as "Sohn der Katharina Müllerin," index the name "Müllerin" as Müller; or if an entry was written as "Sohn des Martin Schmidts," index the name "Schmidts" as Schmidt.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tab

Child's Gender

Child's Gender

Type M for male (männlich) or W for female (weiblich). The gender was usually indicated by the column in which the given names were recorded: the names of male children were usually written in the column titled "Knaben" and the names of female children in the column titled "Mädchen."

Index the gender only if it was specifically recorded or if you can tell what it was from relationship terms, such as Sohn or Tochter, or from other indications in the language. Do not assume a gender based on given names.

If the gender was not recorded or indicated or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: M

Father's Given Names

Father's Given Names

The father's name is in the column titled "Aeltern" and was usually listed first, with the mother’s name listed second and preceded by the word "Mutter" or the letter "M." The surname was often written before the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ö, ü, or õ), be sure to include the mark when you index the name. Do not index possessive name suffixes, such as -in, -en, -s, or -ens. Index the root form of the name only. For example, if an entry was written as "Sohn der Katharina Müllerin," index the name "Müllerin" as Müller; or if an entry was written as "Sohn des Martin Schmidts," index the name "Schmidts" as Schmidt.

Do not include titles or terms, such as Herr, Meister, or Doktor, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

Do not index the father's occupation, which may be written before or after the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mart

Father's Surname

Father's Surname

The father's name is in the column titled "Aeltern" and was usually listed first, with the mother’s name listed second and preceded by the word "Mutter" or the letter "M." The surname was often written before the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ö, ü, or õ), be sure to include the mark when you index the name. Do not index possessive name suffixes, such as -in, -en, -s, or -ens. Index the root form of the name only. For example, if an entry was written as "Sohn der Katharina Müllerin," index the name "Müllerin" as Müller; or if an entry was written as "Sohn des Martin Schmidts," index the name "Schmidts" as Schmidt.

Do not index titles or terms, such as Herr, Meister, or Doktor, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

Do not index the father's occupation, which may be written before or after the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Otto

Mother's Given Names

Mother's Given Names

The mother’s name is in the column titled "Aeltern" and was usually listed after the father’s name and preceded by the word "Mutter" or the letter "M." Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ö, ü, or õ), be sure to include the mark when you index the name. Do not index possessive name suffixes, such as -in, -en, -s, or -ens. Index the root form of the name only. For example, if an entry was written as "Sohn der Katharina Müllerin," index the name "Müllerin" as Müller; or if an entry was written as "Sohn des Martin Schmidts," index the name "Schmidts" as Schmidt.

Do not include titles or terms, such as Frau, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Anna

Mother's Maiden Name

Mother's Maiden Name

The mother’s name is in the column titled "Aeltern" and was usually listed after the father’s name and preceded by the word "Mutter" or the letter "M." Be sure to type the parts of the name in the correct fields on the indexing screen. Index only the maiden name in this field; it was often indicated by the abbreviation "geb." If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ö, ü, or õ), be sure to include the mark when you index the name. Do not index possessive name suffixes, such as -in, -en, -s, or -ens. Index the root form of the name only. For example, if an entry was written as "Sohn der Katharina Müllerin," index the name "Müllerin" as Müller; or if an entry was written as "Sohn des Martin Schmidts," index the name "Schmidts" as Schmidt.

Do not include titles or terms, such as Frau, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to mark this field as blank.

Click here to see an example: Tab