Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to these instructions
- Click here for a summary of project updates.
Number of Records per Image
- The data entry area is set at one record per image. If an image has more than one record, you will need to add enough records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If you press Tab or Enter after you complete the last record on an image, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
- Ensure that 0 (zero) is in the Number of records box.
- Click OK.
Titles or Terms
- Do not index titles or terms, such as Enke, Frøken, Arbejder, or Herr, in any of the name or surname fields.
- Some records may not include information for all of the standard fields, such as the marriage date, groom’s age, bride's mother's name, and so on. If the information was not recorded or was written as a variation of the word "unknown," check the corresponding field help to determine whether you should press Tab to skip the field or Ctrl+B to mark the field as blank.
- If a marriage date was not provided in the record but a registration date was provided, please index the registration date in the marriage date fields.
- If one image is an exact duplicate of another image in the same batch, index the version of the image that is the easiest to read. You can combine information from the duplicate record onto the one being indexed if you can read some of the information on the duplicate more easily.
- Then mark the other image as a duplicate by doing the following:
- Click on the Header Data tab.
- Click in the Image Type field.
- Select Duplicate Image from the list.
- Press Tab or Enter.
- On the warning message, click Yes.
- Finish indexing the rest of the images in the batch.
- Some images appear to be duplicates but aren’t actual duplicates. Some records, for example, may contain information that is similar to the information on another image. Before you mark an image as a duplicate, make sure it is an exact duplicate of the other image.
Language for Project Instructions
- The indexing field names, the field helps, and the project instructions are available in Danish and English. To change the language:
- In the menu at the top of the indexing screen, click Tools.
- Click Options.
- Click the Language tab.
- Click in the Language for Field Names and Language for Field Help and Project Instructions boxes, and select the preferred option.
- Close the data entry screen, and reopen the batch for the change to take effect.
How to Recognize and Index Special Characters
- The characters Ø and ø are common and must be distinguished from the letters O and o. In handwritten records, the Ø may appear with the slash through the circle, as in the version printed here, or it may appear with a single stroke or double above the O that looks like a single or double accent mark (Ó or Ő). When indexing, use the characters Ø and ø.
- The characters Æ and æ are a combination of the letters A and E but should not be written as "ae." When indexing, use the characters Æ and æ.
More Help with Danish Records