Costa Rica—Registro Civil, Índices de nacimientos y defunciones, 1860–1975 [Parte B]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: Normal

Event Day

Event Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 25

Event Month

Event Month

Type the number of the month recorded: 1, 2, 3, etc.. If a number was not recorded but a name was, record the first three letters of the month: Ene, Feb, Mar, etc.

Leading zeros (0) do not need to be indexed for this field.

The date is usually the first or last entry of a line, recorded outside the column boxes.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1

Event Year

Event Year

The year may appear as a two- or four-digit number index it as it appears on the record.

The date is usually the first or last entry of a line, recorded outside the column boxes.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 58

Gender

Gender

Type M for masculino (male) or F for femenino (female).

Index the gender only if it was specifically recorded. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: F

First Surname

First Surname

The first surname is written in the first column, before the second surname and the given names. The first name column may have a header title of "Primer Apellido." Be sure to type the parts of the name in the correct fields on the indexing screen.

Do not include titles or terms, such as Sr, Don, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the first surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Alvarez

Second Surname

Second Surname

The second surname is written in the second name column, after the first surname and before the given names. The second name column may have a header title of "Segundo Apellido." Be sure to type the parts of the name in the correct fields on the indexing screen.

Do not include titles or terms, such as Sr, Don, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the second surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Zamora

Given Names

Given Names

The given names are written in the given names column, after the first and second surnames. The third name column may have a header title of "Nombre." Be sure to type the parts of the name in the correct fields on the indexing screen.

Do not include titles or terms, such as Sr, Don, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Maria Iliana Del Carmen

Province Code

Province Code

Type the province code that was usually recorded after the surname. The province code is the first one or two digits in the "No. Cédula" column.

If the province code was not recorded, press Tab to skip this field.

Click here to see an example: 2

Volume Number

Volume Number

Type the volume number that was recorded after the province code. The volume number is the second set of numbers in the "No. Cédula" column.

Do not index preceding zeros that are part of the volume number, they will automatically be added later.

If the volume number was not recorded, press Tab to skip this field.

Click here to see an example: 328

Page Number

Page Number

Type the page number that was recorded after the volume number. The page number is the third set of numbers in the "No. Cédula" column.

Do not index preceding zeros that are part of the page number, they will automatically be added later.

If the page number was not recorded, press Tab to skip this field.

Click here to see an example: 20

Entry Number

Entry Number

Type the entry number that was recorded after the page number. The entry number is the fourth set of numbers in the "No. Cédula" column.

Do not index preceding zeros that are part of the entry number, they will automatically be added later.

If the entry number was not recorded, press Tab to skip this field.

Click here to see an example: 40