Colombia, AGN—Expedientes Guerra de los Mil Días, 1910-1958


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a file cover, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an exampleNormal

Surnames

Surnames

Normally the surnames are found before the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleGonzalez Vanegas

Given Names

Given Names

Normally the surnames are found before the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleJose

File Number

File Number

Type the file number (carpeta) in this field.

The file number is located in two places on the label—in the upper right corner and above the caja or (box number).

If the file number was not recorded, press Ctrl+to mark this field as blank. 

Click here to see an example1182

Box Number

Box Number

Type the box number (caja) in this field.

The box number (caja) is typed under the file number (carpeta).

If the box number was not recorded for this entry, press Ctrl+to mark this field as blank.

Click here to see an example285