Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to the instructions.
- Click here for a summary of project updates.
What to Remember for This Project
- The name of the county is not written in the same place on all images. When the county name is entered only once at the top of the document but is not repeated for each record on the image, index that county name for each record on the image.
- Do not assume that the bride's father's surname was the maiden name of the bride. If a surname wasn't recorded with the bride's name, do not assume it from the names of other people included on the document.
Number of Records per Image
- The data entry area is set at one record per image. If an image has more than one record, you will need to add enough records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
How to Index Two-Page Registers
- Some registers have entries that span two pages, and the two pages appear on separate images. Click here to see an example.
- Use information from both images to create one complete record. The complete record should be indexed with the image that has the names of the bride and groom.
- While indexing information from one image, you may need to view the other image to find needed information, such as the marriage date. To view the next image while continuing to index fields for the current image:
- On the menu at the top of the screen, click View.
- Click Show Previous or Next Image.
- In the window that appears, click the Next Image button.
- Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)
- Mark the image of the second page of a two-page register as a No Extractable Data Image. Click here to see an example.
- Overlays, normally small handwritten notes, are attached to many records.
- Carefully read each overlay. If it contains data pertaining to a marriage, such as ages of the groom and bride or names of parents, index the overlay as a separate record. If it does not contain any data pertaining to a marriage, do not index the overlay.
- Overlays often cover marriage records. In these cases, a separate image was usually taken with the overlay removed. Therefore, do not try to index the data from the page that is covered by the overlay. Click here to see an example.
Highlights and the Ruler
- Because of the many forms included in this project, highlights are not available.
- The ruler is available. If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler:
- On the menu bar, click View.
- Select Show Ruler.
- Most of these records are handwritten. The handwriting resource on the data entry screen may help you decipher difficult handwriting.
- To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).