Canada, Nova Scotia—Births, 1837–1907


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Certificate Number

Certificate Number

Type the certificate or record number.

If no certificate or record number was recorded, press Tab to skip this field.

Click here to see an example: 990420

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleBertha Mae

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field. 

Maiden surnames are considered surnames and should be typed in the surname field before the married surname.   

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname of the principal is not included, do not assume a surname based on the parents' surnames.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleLoveless Whitman

Gender

Gender

Type either (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what the gender is from relationship terms, such as "son" or "daughter," or other indicators in the language. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleF

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jun

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 25

Birth Year

Birth Year

Type a four-digit number for the year. If no year, or only a two-digit number, was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1882

Birth Town

Birth Town

Type the name of the birth town.

If the birth town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. If commonly abbreviated names(such as Saint in Saint Alphonse) were used, refer to the lookup list by pressing Ctrl+F.

Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Wellington

Birth County

Birth County

Type the name of the birth county.

If the birth town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. If commonly abbreviated names(such as Saint in Saint Alphonse) were used, refer to the lookup list by pressing Ctrl+F.

Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no birth county was recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleQueens

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Sr or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab or Enter to skip this field.

Click here to see an exampleEdward Steven

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Sr or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab or Enter to skip this field.

Click here to see an exampleRamey

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Mrs or Ms, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab or Enter to skip this field.

Click here to see an example: Sarah

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Maiden surnames are considered surnames and should be typed in the surname field before the married surname.

Do not include titles or terms, such as Mrs or Ms, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab or Enter to skip this field.

Click here to see an exampleBarnstead