Canada, Newfoundland—1935 Census


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image does not show a census population schedule, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an exampleNormal

Click here to see an exampleNo Extractable Data Image

Click here to see an exampleNo Extractable Data Image

Page Number

Page Number

Type the page number that is printed in the upper-left corner of the image. Frequently, the page number was crossed out and replaced by a handwritten number. Regardless of whether or not the printed number was crossed out, index the original printed page number. Do not index the handwritten page number.

If the page number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example1

Line Number

Line Number

Type the line number that is printed on the left side of each line of the page.

If the line number is not present, press Ctrl+B to mark this field as blank.

Click here to see an example1

Family Number

Family Number

The family number is located in column 2.  

The family number is usually written only once next to the first name listed for each family. However, it needs to be repeated for all members of the same family.

If the enumerator began recording a family at the bottom of one census page and continued at the top of the next, you should be able to find the family number on the previous image by doing the following:

  • In the menu bar, click View.
  • Click Show Previous or Next Image.
  • The previous or next image will be the image you see on the right side of the double screen.
  • Click the Previous Image button.
  • Scroll to find the last family number on the previous image.
  • Type the family number for each person in the family.
  • Return to normal view by clicking View and then Show Previous or Next Image.

If the family number was not recorded or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example155

Surname

Surname

The surname is located in column 3.

The surname is usually written before the given names, but it may also be written after the given names. Look at the names carefully and be sure to type the names into the correct fields on the indexing screen.

The surname may have been written only once for the first member of the family. However, it needs to be repeated for each family member.

If the enumerator began recording a family at the bottom of one census page and continued at the top of the next, you should be able to find the surname on the previous image by doing the following:

  • In the menu bar, click View.
  • Click Show Previous or Next Image.
  • The previous or next image will be the image you see on the right side of the double screen.
  • Click the Previous Image button. 
  • Scroll to find the last surname on the previous image.
  • Type the surname for each person in the family.
  • Return to normal view by clicking View and then Show Previous or Next Image.

Do not include titles or terms with the surname, such as Sr, Jr, Baby, Infant, or Mrs.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the given names field.

If the surname was not recorded, cannot be determined from the previous image, or was written as a variation of "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleO'Brian

Given Names

Given Names

The given names are located in column 3.  

The given names are usually written after the surname, but they may also be written before the given names. Look at the names carefully and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Sr, Jr, Baby, Infant, or Mrs.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleLeo Joseph

Place of Residence

Place of Residence

The residence was listed in column 4 of the record. Type the name of the town or settlement that was the individual's place of residence.

If the residence was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleBay Bulls

Relationship to Head

Relationship to Head

The relationship is located in column 9. Type the relationship that was written on the record.

If the relationship has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F

If there are ditto marks, type the relationship from the previous record.

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleDaughter

Gender

Gender

The gender is located in column 10. Type either (male) or F (female).

If the information in the given names field appears to contradict what is in the gender field, use the Relationship field to help decipher the appropriate gender.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleF

Marital Status

Marital Status

The marital status is found in column 11. Type M (married or separated), S (single), W (widowed), or D (divorced).

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleS

Age

Age

The age is found in column 12.

Type the number that was written in the age field.

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the number of years as 0 (zero).

If the age was not recorded, press Tab to skip this field.

Click here to see an example12

Birthplace

Birthplace

The birthplace is located in column 13. Type the birthplace that was written on the record.

If the birthplace has been misspelled, spell it correctly. If it has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you cannot determine what the abbreviation stands for, index the field as it was written.

If there are ditto marks, type the birthplace from the previous record.

If the birthplace was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank. 

Click here to see an exampleNewfoundland