Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to the instructions.
- Click here for a summary of project updates.
Types of Records
- This project includes three types of records: christening (or baptism), marriage, and burial.
- The records are typically handwritten in paragraph format; some records are on registers.
- Read through each record carefully to identify the record type and find the information for the fields to be indexed.
- The order of information may vary from record to record.
How to Index Given Names and Surnames
- Do not include titles or terms, such as Widow, Lord, Reverend, Miss, Mrs, Jr, or Mr, in the Given Names or Surname fields.
- If a woman's maiden name and married surname were both recorded, index all surnames in the Surname field, with the maiden name first.
- Do not expand abbreviated names. For example, do not change "Thos" to Thomas, "Elis" to Elisabeth or "Wm" to William. Type the name or the abbreviation as it was written in the record.
Number of Records per Image
- The data entry area is set at 10 records per image. You may need to add records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If the image has fewer than 10 records, you will need to mark the unused records blank in the data entry area. To mark a record blank, select any field in the record, and press Ctrl+Shift+B, or:
- On the menu bar, click Edit.
- Click Mark Field or Record.
- Click Mark Record Blank.
- If you press Tab or Enter after you complete the last record on an image, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
- Ensure that 0 (zero) is in the Number of records box.
- Click OK.
- Be sure to examine the entire image for records. Many images in this project include two facing pages, and each page usually has several entries. Make sure you index all the entries on both pages and not just the first page or even just the first entry on the first page.
Diacritics and Other Characters
- If the name of a person or locality is written with a character not on your keyboard, such as the ç in Françoise, please insert the character by clicking on the Enter special international characters icon (which is a square with an "ñ" in it) and selecting the character you want to insert, or:
- On the menu bar, click Edit.
- Click International Letters.
- Click on the letter you want to insert.
What to Do When Records Span Two Images
- If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous image. Start indexing at the first complete record.
- If the last record on an image continues to the next image, index the entire record, including what continues to the next image. To view the next image while continuing to index fields for the current image:
- On the menu at the top of the screen, click View.
- Click Show Previous or Next Image.
- In the window that appears, click the Next Image button.
- Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)
Records in Latin, English, and French
- The records may be in Latin, English, or French. If you are not comfortable indexing records in the language shown in the batch, simply return the batch for someone else to do.
- When you index names that were recorded in Latin, index the names as they were written in the record. Include any Latin name endings that were used in the record, and do not change the names to their equivalents in English or French.
- On some records, names will be written more than once and may have different Latin endings, depending on the context. For example, a name written in the margin might have the ending "-us" (the nominative case), while the same name written in the context of a paragraph of the record might have the ending -um (accusative case). If you have multiple options, choose the nominative case, or the name as it is written in the margin.
- When indexing gender, you should index the gender only if it was specifically recorded or if you can tell what it was from relationship terms, such as "son" or "daughter," or from other language clues, such as the ending of the word "sepultum" (male) or "sepultam" (female).
- Do not include descriptive words that were often written with the names, such as "uxor," or wife.
- Click here for additional help with Latin records.