Canada, Ontario, Toronto - Toronto Trust Cemeteries 1826-1935

Project-Specific Indexing Instructions

Organizing and Hiding Fields

  • There are several styles of registers in this project. You can rearrange the order of the fields to match the document. To do this:
    1. On the menu bar, click View.
    2. Click Organize Fields.
    3. In the Selected Fields window, click the field name you want to move.
    4. Click the up or down arrow to move the field up or down in the list.
    5. Click OK.
  • You can hide fields using the Organize Fields window. To do this:

    1. Click the name of the field.
    2. Click the right arrow to move the field to the Hidden Field list.
    3. Click OK.
  • To unhide a field: 
    1. Click a field in the Hidden Fields list.
    2. Click the left arrow.
    3. Click OK.

Note: When you move a field from the Hidden Fields list, it is added to the bottom of the Selected Fields list. If you want it in the position where it was originally, you will need to manually move it using the steps outlined above. Hiding a field does not change whether the field is required or not. When Submit is clicked for a batch where fields have been hidden, the Quality Checker will force them to be visible and required fields will need to be given a value or marked as blank before the batch can be submitted.  

Number of Records per Image:

  • The data entry area is set at 1 record per image; however, this project may contain up to 50 records per image. You will need to adjust the number of lines to match the number of records on your image. To do this:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. In the box next to Number of records, type the desired number.
    4. Click OK.                    
  • Upon completion of each image a message will appear asking if you want to add one or more records to this image.

    1.  Insure that "0" (zero) is in the Number of records box.
    2. Click OK.

How to use the Ruler:

  • Because of the variety of forms in this project, the highlights will not work.  You may choose to use the ruler to follow the record across the page. If so, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:
    1. On the menu bar, click View.
    2. Select Show Ruler.