Canada, Nova Scotia—Deaths, 1890–1955 [Part A]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain death information, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Click here to see an exampleNo Extractable Data Image

Certificate Number

Certificate Number

Index the certificate number as it was written or typed on the record. The number is generally located in the top-right corner of the certificate.

If there were two certificate numbers, use the printed number as a priority over the handwritten number.

If a certificate number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 1531

Click here to see an example1275

Click here to see an example2-001045

County

County

Type the name of the death county.

If the death county was misspelled, spell it correctly. Use the Lookup List for assistance by pressing Ctrl+F. If a county that was not abbreviated in the Lookup List was abbreviated in the document, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. 

Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If a death county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Antigonish

Town

Town

Type the name of the death town.

If the death town or city was misspelled, spell it correctly. Use the Lookup List for assistance by pressing Ctrl+F. If a town that was not abbreviated in the Lookup List was abbreviated in the document, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. 

Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If a death town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Pomquet

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as infant, Sr, or Mrs with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: William C

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Maiden surnames are considered as surnames and should be typed in the surname field before the married surname.

Do not include titles or terms such as infant, Sr, or Mrs with the name. Do not include punctuation except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Deon

Gender

Gender

Type either M (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as “son” or “daughter,” or from other indicators in the record. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F 

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as 0 (zero).

Do not calculate the age from given dates. If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 0

Click here to see an example70

Death Month

Death Month

Type the first three letters of the month: JanFeb, Mar, etc.

If a death month was not recorded, type the burial month in place of the death month.

If the death or burial month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Death Day

Death Day

Type the one- or two-digit number for the day.

If a death day was not recorded, type the burial day in place of the death day.

If the death or burial day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 8

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you cannot determine the full four-digit year, type what was written on the record.

If a death year was not recorded, type the burial year in place of the death year.

If the death or burial year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1912

Spouse's Given Names

Spouse's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as infant, Sr, or Mrs with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation except hyphens and apostrophes when they were written on the document as part of the name.

The informant was often a family member of the deceased. If a field doesn't exist for the spouse's name, check the name and relationship of the informant to see if the spouse's name is given there.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lillian

Spouse's Surname

Spouse's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Maiden surnames are considered surnames and should be typed in the surname field before the married surname.

Do not include titles or terms such as Sr, or Mrs with the name. Do not include punctuation except hyphens and apostrophes when they were written on the document as part of the name.

The informant was often a family member of the deceased. If a field doesn't exist for the spouse's name, check the name and relationship of the informant to see if the spouse's name is given there.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Delorey

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as Sr, Jr, or Mr with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation except hyphens and apostrophes when they were written on the document as part of the name.

The informant was often a family member of the deceased. Check the name and relationship of the informant to see if the father's name is given there.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Daniel

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as Jr, Sr, or Mr with the name. Do not include punctuation except hyphens and apostrophes when they were written on the document as part of the name.

The informant was often a family member of the deceased. Check the name and relationship of the informant to see if the father's name is given there.

Do not assume the father's surname from the child's surname. If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Fogarty

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as Miss or Mrs with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation except hyphens and apostrophes when they were written on the document as part of the name.

The informant was often a family member of the deceased. Check the name and relationship of the informant to see if the mother's name is given there.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mary B

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms such as Miss or Mrs with the name. Do not include punctuation except hyphens and apostrophes when they were written on the document as part of the name. 

The informant was often a family member of the deceased. Check the name and relationship of the informant to see if the father's name is given there.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: McCormack