Canada—1911 Census


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not show a census schedule, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Line Number

Line Number

Type the line number that was written or stamped on each entry line.

The line number was recorded on both sides of the entry line. If the line number is not visible or legible on the left side of the entry line, check the line number on the other side of the entry line.

If the line number was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1

Family or Household Number

Family or Household Number

Type the family or household number in order of visitation, which was recorded in column 2 of the census form.

The number was usually written only once, next to the first name listed for each household. However, it needs to be indexed for all members of the same household.

If the census taker began recording a household at the bottom of the previous census page and continued at the top of the page you are indexing, you should be able to find the household number on the previous image by doing the following:

  • On the menu bar, click View.
  • Click Show Previous or Next Image.
  • In the window that appears, click the Previous Image button.
  • Scroll to find the last household number on the previous image.
  • Type the household number for each person in the household on the page you are indexing.
  • When you are finished viewing the previous image, click View and then Show Previous or Next Image.

If the number was not recorded and cannot be determined from the previous image, or if it was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 31

Surname

Surname

Type the surname that was written in column 3 of the census form.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

The surname may have been written just once for the entire family, next to the given names of the first family member, and the remaining family members may have some variation of ditto marks in the place of the surname. If so, the surname needs to be indexed for each family member. If the surname was repeated for each family member, look at all the versions of the surname, and type the most complete or legible version.

If the census taker began recording a household at the bottom of the previous census page and continued at the top of the page you are indexing, you may need to look at the previous page to find the surname. To view the previous page:

  • On the menu bar, click View.
  • Click Show Previous or Next Image.
  • In the window that appears, click the Previous Image button.
  • Scroll to find the last surname on the previous image.
  • Type the surname for each person in the family on the page you are indexing.
  • When you are finished viewing the previous image, click View and then Show Previous or Next Image.

Do not include titles or terms, such as Mr, Jr, or Mrs, with the name. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded and cannot be determined from the previous image or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Douglas

Given Names

Given Names

Type the given names that were written in column 3 of the census form.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a child had not yet been given a name, the term "infant" may have been recorded in place of the given name. Do not include the term "infant" or other titles or terms, such as Mr, Jr, or Mrs, in this field.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mary J

Sex

Sex

Type M (for male) or F (for female) according to what was written in column 5 of the census form.

Index the sex only if it was specifically recorded or you can tell what it was from relationship terms, such as "son," "daughter," or "wife," or from other contextual clues, such as the titles "Mr" or "Mrs." Do not assume a sex based on the given names.

If the sex was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Relationship

Relationship

Type the relationship that was recorded in column 6 of the census form.

If the relationship was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Press Ctrl+F to use the lookup list for assistance. If ditto marks or other signs of repetition were used, type the relationship from the previous record.

Relatives of lodgers, hired hands, and servants were often recorded according to their relationship to the lodger, hired hand, or servants (for example, "lodger's son" or "servant's daughter"). Be sure to include these relationships in this field if they were recorded on the census form.

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Head

Marital Status

Marital Status

Type M (for married), S or C (for single), W or V (for widowed), or D (for divorced) according to what was written in column 7 of the census form.

If "Sep" or "Separated" was written in column 7, type M in this field.

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: S

Birth Month

Birth Month

Click here for examples of how to index this field.

Type the birth month that was written in column 8 of the census form.

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jun

Birth Year

Birth Year

Type the birth year that was written in column 9 of the census form.

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1849

Place of Birth

Place of Birth

Click here for examples of how to index this field.

Type the place of birth according to what was written in column 11 of the census form.

If the place of birth was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Press Ctrl+F to use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If multiple levels of locality were recorded in column 11 (place of birth), index all levels in the order they were recorded, separating each level of locality with a space.

If a race or nationality was recorded in this field, index only the place of birth. For example, "Norwegian" would be indexed as Norway.

If ditto marks or other signs of repetition were used, type the place of birth from the previous record.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Russia