Brasil—Registro Civil, 1852–1914 [Parte 2B]

Project Instructions

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No Extractable Data Images

  • For this project, you will only index information relating to birth records.
  • If an image is of anything other than a birth record, mark the image as No Extractable Data Image:
    1. Click on the Header Data tab.
    2. Click in the Image Type field.
    3. Select No Extractable Data Image.
    4. Press Tab or Enter.
    5. On the warning message, click Yes.

Number of Records per Image

  • The data entry area is set at two records per image; however, you need to account for all birth records on the image. You may need to add records in the data entry area to match the number of records on the image. To add records:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the number of records on the image.
    4. Click OK.
  • If you press Tab or Enter after you complete the last record on an image, a message will appear, asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
    1. Ensure that 0 (zero) is in the Number of records box.
    2. Click OK.

What to Do When Records Span Two Images

  • If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous image. Start indexing at the first complete record.
  • If the last record on an image continues to the next image, index the entire record, including the information that continues to the next image. To see the information on the next image:
    1. On the menu at the top of the screen, click View.
    2. Click Show Previous or Next Image.
    3. In the window that appears, click the Next Image button.
    4. Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)

Names and Surnames

  • Portuguese names often include one or more given names and two or more surnames or family names.
  • The father’s name is usually the last surname.
  • If you are not sure whether a name is a given name or a surname, type it in the Given Names field.
  • If you enter multiple surnames in a Surname field, only include hyphens, apostrophes, or other marks if they are written on the document as part of the name.
  • Do not index titles or terms, such as Sr, Sra, Srta, V.S., Exma, Exmo, V.Exa, D, and Da.
  • "De," "da," "das," "do," "dos," and "e" are included in many Portuguese given names and surnames and should be included with the names when they are indexed. These words usually should be kept with the part of the name that follows it. For example, "dos Santos" could possibly occur as a surname or as part of a given name, but "dos" and "Santos" should be kept together.
  • Below is a short list of Portuguese names, with the surnames in boldface.
    • José Francisco Mendes
    • José Floriano De Souza
    • Miquelina Eugenia Da Silva
    • Diamantina De Souza Gaulart
    • Maria do Carmo De Mello Paiva
    • Martiniamo Alves De Paiva
    • Candida Josephina De Sá Fonseca


  • If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing ã in João or é in José), be sure to include the mark in indexing the name.
  • Be aware that names in the lookup list may not follow normal alphabetic rules. Thus, the name "José" will not be found on the lookup list after "Jose" but after "Josvaldo."
  • If the name of a person or locality was written with a character not on your keyboard, please insert the character by doing the following:
    1. On the menu bar, click Edit.
    2. Click International Letters.
    3. Click on the letter you want to insert.


    1. On the menu bar above the data entry area, click the Enter special international characters icon (which is a square with an ñ in it).
    2. Click on the letter you want to insert.

Portuguese Handwriting and Language Helps

  • For a Portuguese genealogical word list, click here.
  • For Portuguese handwriting help, click here.

Additional Information