Brasil - Registro Civil, 1852-1914 [Parte 2A]


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and on the warning message, click Yes. Continue to the next image in the batch.

Page Number

Page Number

The page number may be located in either the upper left or right corner of the page. Type the page number in this field.

If the document does not have a page number, press Ctrl+B to mark this field as blank. 

Click here to see an example: 14

Certificate Number

Certificate Number

Type the certificate number in this field.

If the document does not have a certificate number, press CTR+B to mark this field as blank.

Click here to see an example: 1345

Birth: Day

Event Date: Day

The day is usually written on the document as text. Type the one- or two-digit number for the day.

Do not include descriptive words, such as: about or abt.

If the day was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 28

Birth: Month

Event Date: Month

The month is usually written on the document as text. The acceptable abbreviation for the month is the first three letters: Jan, Fev, Mar, etc.

Do not include descriptive words, such as: about or abt.

If the month was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Birth: Year

Event Date: Year

The year is usually written on the document as text. Type a four-digit number for the year. If only a two-digit number was recorded, type what was written on the record.

Do not include descriptive words, such as: about or abt.

If the year was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1889

Given Name

Given Name

The given name may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given name, such as: Sr, Sra, Don or Dona.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given name was not recorded or contain a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Manoel

Gender

Gender

Type either M or F.

If the gender was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Father's Given name

Father's Given Name 

Parent names usually follow the phrase filho legitmo de or filho natural de. Type the father's given name that was recorded on the document. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. 

Do not include titles or terms with the given names, such as: Sr or Don.

If a given name was abbreviated, type the name as it was written on the document. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

If you cannot determine if a name is a given name or a surname, index the name in this field. 

If the given names were not recorded or contain a variation of the word 'unknown,' press Tab to skip this field.

Click here to see an example: José Pedro

Father's Surname

Father's Surname 

Parent names usually follow the phrase filho legitmo de or filho natural de. Type the father's surname that was recorded on the document. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. 

Do not include titles or terms with the surname, such as: Sr or Don.

Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

If you cannot determine if a name is a given name or a surname, index the name in the Given Names field. 

If the surname was not recorded, contains a variation of the word 'unknown,' or cannot be determined from the previous image, press Tab to skip this field.

Click here to see an example: Dos Santos Neves

Mother's Given Name

Mother's Given Name 

Parent names usually follow the phrase filho legitmo de or filho natural de. Type the mother's given name that was recorded on the document. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. 

Do not include titles or terms with the given name, such as: Sra or Dona. 

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

If you cannot determine if a name is a given name or a surname, index the name in this field. 

If the given name was not recorded or contain a variation of the word 'unknown,' press Tab to skip this field.

Click here to see an example: Maria

Mother's Surname

Mother's Surname 

Parent names usually follow the phrase filho legitimo de or filho natural de. Type the mother's surname that was recorded on the document. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. 

Do not include titles or terms with the surname, such as: Sra or Dona. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

If you cannot determine if a name is a given name or a surname, index the name in the Given Names field. 

If the surname was not recorded, contains a variation of the word 'unknown,' or cannot be determined from the previous image, press Tab to skip this field.

Click here to see an example: Gamana das Neves