Brasil, Rio de Janeiro—Cartões de Imigração, 1900–1965 [Parte 3BB]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, an exact duplicate of another image, or unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an exampleNo Extractable Data Image

Given Names

Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index the name in this field.

Do not include titles or terms with the given names, such as Sr or Sra. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

If the given name was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an exampleArturo Jose

Surname

Surname

Immigration cards include names from many cultures, some of which use multiple surnames. Portuguese names may also include more than one surname. The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Type the most complete version of the surnames.  Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not include titles or terms with the surname, such as Sr. or Sra. Do not expand abbreviations. Type what you see in the document.

If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

When indexing a surname for a child, the surname may have been recorded only for the first child of the family. In this case, use the same surname for each of the children. If no surname was recorded for the children, do not assume a child's surname from a parent's surname. 

If the surname was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an exampleThygesen

Gender

Gender

The specific gender was not recorded on the immigration card.

You can determine the gender by looking at the given names and the picture located on the immigration card.

You may also determine gender by whether the marital status ends in "o" (masculine) or  "a" (feminine).

Do not assume a gender by name alone.

Type either M for male (masculino) or F for female (feminino).

If the gender cannot be determined, press Ctrl+B to mark this field as blank.

Click here to see an example: M

Place of Birth

Place of Birth

Type the place of birth just as it appears on the record and do not expand abbreviations. Use the lookup list for assistance.

Do not use commas or other punctuation marks to separate multiple levels of localities.

If the place of birth was not recorded or contains a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an exampleCopenhague

Birth Day

Birth Day

When the date was recorded all in numerals, it was written as day-month-year. Type the one- or two-digit number for the day.

Do not include descriptive words, such as: about or abt.

If the day was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 8

Birth Month

Birth Month

When the date was recorded all in numerals, it was written as day-month-year.

Type the first three letters of the month (in Portuguese): Jan, Fev, Mar, etc.

Do not include descriptive words, such as: about or abt.

If the month was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an exampleDez

Birth Year

Birth Year

Type the four-digit-year. If there is no year or if only a two-digit number was recorded, it may be possible to determine the year from other data on the record. If the full date cannot be determined, type what was written on the record.

Do not include descriptive words, such as: about or abt.

If the year was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark the field as blank.

Click here to see an example: 1946

Nationality

Nationality

Type the nationality just as it appears on the record and do not expand abbreviations. Use the lookup list for assistance.

If the nationality was not recorded or contains a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an examplePortuguesa

Marital Status

Marital Status

Select the marital status from the drop-down list.

If the marital status was not recorded or contains a variation of unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: C

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Type the most complete version of the given names.

Do not include titles or terms with the father’s given names such as: Sr. Do not expand abbreviations. Type what you see in the document.

If the given names were not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Pablo

Father's Surname

Father's Surname

Immigration cards include names from many cultures, some of which use multiple surnames. Portuguese names may also include more than one surname. The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Type the most complete version of the surnames. Do not include titles or terms with the surname, such as Sr. or Sra. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded, was written as a variation of the word unknown, or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: Morais

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Type the most complete version of the given names.

Do not include titles or terms with the mother's given names such as: Sra. Do not expand abbreviations. Type what you see in the document.

If the given names were not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Maria

Mother's Surname

Mother's Surname

Immigration cards include names from many cultures, some of which use multiple surnames. Portuguese names may also include more than one surname. The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Type the most complete version of the surnames. Do not include titles or terms with the surname, such as Sr. or Sra. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded, was written as a variation of the word unknown, or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: Segovia

Year of Issue

Year of Issue

The year of issue was recorded below the individual's picture on the front of the card.

Type the four-digit year. If there is no year or if only a two-digit number was recorded, it may be possible to determine the year from other data on the record. If the full date cannot be determined, type what was written on the record.

If no year of issue was not recorded, or the date was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 1939

Traveling with Children

Traveling with Children

In the center of the immigration card is a section labeled FILHOS MENORES DE 18 ANOS. If names were recorded in this section, type S (for sim or yes). If the section is blank, type N (for não or no).

If you type S,  you will need to add additional entry lines to match the actual number of people the individual is traveling with. To do this:

  1. On the menu bar, click Tools.
  2. Click Records per Image...
  3. Set the number of records to the actual number of records on the image.
  4. Click OK.

The majority of these individuals are children, be sure to also index all persons that are traveling with the individual (including friends, cousins, and spouses). For these additional records index only given names, surname, and gender. The surname may have been recorded only for the first child of the family. In this case, use the same surname for each of the children. If no surname was recorded for the children, do not assume a child's surname from a parent's surname. 

Click here to see an exampleS