Brasil, Rio de Janeiro—Cartões de Imigração, 1900–1965 [Parte 2 G]


Project-Specific Indexing Instructions



Type of Cards

             Front of Immigration Card

             Back of Immigration Card

Number of Records per Image

  • The front and back of an immigration card (two images total) usually make up one record. The data entry area is set at one record per image; however, some images will contain more than one record, such as when the names of minor children have been included. When names are recorded in the section of the card labeled FILHOS MENORES DE 18 ANOS, add a record for each name by doing the following:
    1. On the menu bar, click Tools.
    2. Click Records per Image...
    3. In the box next to Number of records, type the desired number.
    4. Click OK.                     
  • If you press Tab after completing the data field, a message will appear asking if you want to add one or more records to this image. Click No unless the card includes the names of minor children and you have not yet added their names to the index.

Language for Field Names

  • The field names and the field helps in the bottom right corner of the indexing screen are also available in Portuguese. To change them to Portuguese:
    1. At the top of the data entry screen, click Tools.
    2. Select Options...
    3. Select Language tab.
    4. Click the drop-down arrows in the boxes titled Language for Field Names and Language for Field Help and Project Information, and select Same as Document.
    5. Close the Options screen by clicking OK. Then close and reopen the batch for the change to take effect. 

Names and Surnames

  • Immigration cards include names from many cultures, some of which use multiple surnames as well as one or more given names. Portuguese names may also include more than one surname.
  • If you are not sure whether a name is a given name or a surname, type it in the Given Names field.
  • If enter multiple surnames in a Surname field, only include hypens, apostrophes, or other marks if they are written on the document as part of the name.
  • The particles de, do and da are part of many Portuguese given names and surnames.
  • Immigration cards include names from many cultures, some of which use multiple surnames as well as one or more given names. Portuguese names may also include more than one surname.
  • If you are not sure whether a name is a given name or a surname, type it in the Given Names field.
  • If enter multiple surnames in a Surname field, only include hypens, apostrophes, or other marks if they are written on the document as part of the name.
  • Type the given names and surnames that appear in the document.
  • Do not index titles or terms, such as Sr, Sra, Srta, V.S., Exma, Exmo, V.Exa, D, and Da.
  • If a diacritic or accent mark was used in writing a name on the record (such as the marks used in writing é, ó, ñ), be sure to include the mark when you index the name.
  • Items that precede names:
    1. The Portuguese particles de, da, das, do, and dos are part of many Portuguese given names and surnames and should be included with the names when they are indexed. The particle should be kept with the part of the name that follows it. For example, 'dos Santos' could possibly occur as a surname or as part of a given name, but the dos and the Santos should be kept together.
  • In Portuguese, the father’s name is always the last name which is not the case in the Spanish language, where the mother’s last name is usually the child’s last name.
  • The particles de, do and da are part of many Portuguese given names and surnames.
  • Below is a short list of Portuguese names with the surnames in boldface.
    1. José Francisco Mendes
    2. José Floriano De Souza
    3. Miquelina Eugenia Da Silva
    4. Diamantina De Souza Gaulart
    5. Maria do Carmo De Mello Paiva
    6. Martiniamo Alves De Paiva
    7. Candida Josephina De Sá Fonseca
  • Below is a short list of Portuguese names with the surnames in boldface.
    1. José Francisco Mendes
    2. José Floriano De Souza
    3. Miquelina Eugenia Da Silva
    4. Diamantina De Souza Gaulart
    5. Maria do Carmo De Mello Paiva
    6. Martiniamo Alves De Paiva
    7. Candida Josephina De Sá Fonseca

For More Help with Portuguese

International Letters

  • If the name of a person on an image includes an international character, such as the accented é in José, please insert the international letter by doing the following:
    1. On the menu bar, click Edit.
    2. Click International Letters....
    3. Select the letter you want to insert by clicking on it.

              Or

    1. Click the International Letters icon on the toolbar above the data entry area and select the letter you want to insert.

Highlights 

  • Highlights are available for this project.
  • If highlights do not appear on your image and you want to use them:
    1. On the menu bar, click View.
    2. Click Show Highlights. If Show Highlights is turned on, that option will have a check mark next to it.
  • The highlights may not always line up with the image, particularly when the census page is not centered within the image. To adjust the highlights to fit the image:
    1. On the menu bar, click View.
    2. Click Adjust Highlights.
    3. Move the cursor over the image, and all highlights will appear.
    4. Click on and drag an indexing field or a corner of the red outline to the desired location.
  • Adjusting highlights may be tricky. Click the following link for more detailed instructions on how to do it. A key to successfully aligning the highlights with the fields is to first adjust the red outline to encompass the area where the fields are located and then to move the indexing fields to the desired locations.

                        Click here to see instructions for adjusting highlights.

  • If the highlights still do not match the form, you may want to turn them off and use the ruler.