Belgium, Hainaut—Registres Civils, 1871–1897


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a name, with at least a surname or an event date, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image. If this is the last image of the batch, submit the batch.

Click here to see an example: Normal

Record Number

Record Number

The record number was generally written or printed in the margin next to the record or at the beginning of the record, but it may also be included in the record itself.

If there is no record number, press Ctrl+B to mark this field as blank.

Click here to see an example: 528

Year of Birth Record

Year of Birth Record

The date of the record was generally written at the top of the record. Type a four-digit number for the year.

If the Republican calendar was used for the date, convert the date to the Gregorian calendar date, using a conversion table. (Click here for an example.) to see an example of the use of the Republican calendar.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1882

Day of Birth Record

Day of Birth Record

The date of the record was generally written at the top of the record. Type the one- or two-digit number for the day.

If the Republican calendar was used for the date, convert the date to the Gregorian calendar date, using a conversion table. (Click here for an example.) Click here to see an example of the use of the Republican calendar.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 21

Month of Birth Record

Month of Birth Record

The date of the record was generally written at the top of the record. Type the first three letters of the month: Jan, Fév, Mar, etc.

If the Republican calendar was used for the date, convert the date to the Gregorian calendar date, using a conversion table. (Click here for an example.) Click here to see an example of the use of the Republican calendar.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleDéc

Child's Given Names

Child's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or infant, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the record indicates that a child was stillborn, enter the term SN (Sine Nomine = Without Name) in this field.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Adolphe Henri Thomas

Child's Surname

Child's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as baby or infant, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the child's surname was not written on the record, do NOT derive the surname from the parents' surnames.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Gender

Gender

Type M for male or F for female.

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as "son" or "daughter," or from other language or contextual indications, such as the titles "Mr" or "Mrs." Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Monsieur or Seigneur, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Adolphe

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Monsieur or Seigneur, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Quinet

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mme or Mlle, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Marie Catherine

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mme or Mlle, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mascaux