België, Oost Vlaanderen, Herzele—Burgerlijke Stand, 1821–1900
General Indexing Instructions
- To start indexing, you must first download a batch of images. Batches are small groups of images that can usually be indexed in 30–60 minutes.
- You may adjust the image size in different ways by using the resources at the top of the indexing screen:
- To make the image bigger, click the Zoom In icon (a circle with a plus sign on it). To make the image smaller, click the Zoom Out icon (a circle with a minus sign on it).
- Next to the box between the two circles, click the down arrow, and choose a zoom percentage by clicking on it. If you want to work with a zoom percentage other than those listed, click in the field and type a number, and then press Enter.
Using the Ruler
- A ruler is available to help you follow information across the screen.
- If you choose to use the ruler, please be aware that it is not anchored to the indexing screen and does not automatically move as you move to a new part of the screen. To see the ruler:
- In the menu bar, click View.
- Select Show Ruler.
- To move the ruler, position the mouse pointer over the ruler bar. When the pointer turns into a four-pointed arrow, click and hold either mouse button, and then drag the pointer up or down to move the ruler.
- To adjust the width of the ruler, position the mouse pointer at the top or bottom edge of the ruler bar. When the pointer turns into a two-pointed arrow, click and hold either mouse button, and then drag the pointer up or down to adjust the width of the ruler.
- To change the color of the ruler:
- In the menu bar, click Tools.
- Click Options.
- Click the Display tab.
- To the right of Highlight Color, click the down arrow.
- Select the desired color.
- Click OK.
- Close the data entry screen, and reopen the batch for the change to take effect.
Inverting the Image
- Sometimes when a document is hard to read, inverting the image may help you read it more easily.
- To invert the image (white writing on black background), click the Invert Image icon, which is a square divided into two triangles.
Mirroring the Image
- Sometimes an image may appear backward. (The writing appears as if it were written backward.) To view a mirrored image:
- In the menu bar, click View.
- Click Mirror.
- For a required field (a field that shows "" in the entry area): If a record does not include information for a field or if the information is given using a description such as "unknown" or "don't know," press Ctrl+B to mark the field as blank. Do not type the word "blank" in the indexing field.
- For a field that is not required: If a record does not include information for a field or if the information is given using a description such as "unknown" or "don't know," press Tab to skip the field.
- Ctrl+U: U stands for "unreadable."
- Ctrl+B: B stands for "blank" (which means the information is not available).
- Ctrl+D: D stands for "ditto" or "duplicate." When you press Ctrl+D, you enter the same data that you entered in the same field on the previous record.
Basic Indexing Guidelines
- Type what you see.
- Use your best judgment, and have confidence in yourself.
What to Do in Case of Variations in the Record
- If you see variations in a record, type both versions, separating them with the word or. Variations might include such things as "1843 or 1848" or "Frederico or Francis."
- Type all numbers and letters that are readable with a reasonable effort. If you are unable to read some of the characters:
- Use a question mark (?) to indicate you cannot read one character, such as 18?4 or Deur?e.
- Use an asterisk (*) to indicate multiple characters you cannot read, such as 1*5 or Br*.
- If you cannot read any of the numbers or letters for a field, press Ctrl+U to mark the field as unreadable.
- Do not use a question mark or an asterisk or mark a field as unreadable if an entire field is blank on the original record. If information is not included for a required field, press Ctrl+B to mark the field as blank. If the field is not a required field and the information does not appear in the record, press Tab to simply leave that field blank, but index the other information included in the record.
- When you finished a batch, the system will automatically start the quality check process.
- In this process, the system checks for required fields that were left blank and for information that does not appear on associated authorities lists (fields that show a red wavy line or colored background). This marking doesn't mean you made a mistake; it just gives you a chance to double-check what you entered. Your task is to review these fields and make sure the information you entered is correct.
- Check the highlighted field. When you are sure that your entered information is correct, click Accept.
- If you made an error when entering the data, enter the correct data, and click Change.