Australia, New South Wales—Cemetery Transcripts, 1825–1981


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: Normal

Principal's Given Names

Principal's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Principal's Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mary Jane

Principal's Surname

Principal's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Principal's Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Brown

Principal's Titles or Terms

Principal's Titles or Terms

Type titles or terms, such as Jr, baby, infant, or Mrs, that were recorded with the name.

If a title or term was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mrs

Death Day

Death Day

Type the one- or two-digit number for the day. If no death date was recorded but a burial date was, type the burial day in this field.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the day was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 30

Death Month

Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc. If no death date was recorded but a burial date was, type the burial month in this field.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dec

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If no death date was recorded but a burial date was, type the burial year in this field.

If the year was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1970

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, or if the age was recorded as "stillborn,"  index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 26

Birth Day

Birth Day

Type the one- or two-digit number for the day.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the birth day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 19

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the birth month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Dec

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the birth year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1869

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Father's Given Names field.

Do not include titles or terms, such as Sr, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Daniel

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Father's Given Names field.

Do not include titles or terms, such as Sr, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Click here to see an example: Clifton

Father's Titles and Terms

Father's Titles or Terms

Type titles or terms, such as Mr, Jr, or Sr, that were recorded with the name.

If a title or term was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Mother's Given Names field.

Do not include titles or terms, such as Mrs or Ms, with the name. If a name was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mary

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Mother's Given Names field.

Do not include titles or terms, such as Mrs or Ms, with the name. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Click here to see an example: Scanlon

Mother's Titles or Terms

Mother's Titles or Terms

Type titles or terms, such as Mrs or Ms, that were recorded with the name.

If a title or term was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Spouse's Given Names

Spouse's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Spouse's Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Albert

Spouse's Surname

Spouse's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Spouse's Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Click here to see an example: Leach

Spouse's Titles or Terms

Spouse's Titles or Terms

Type titles or terms, such as Jr, baby, infant, or Mrs, that were recorded with the name.

If a title or term was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Marriage Day

Marriage Day

Type the one- or two-digit number for the day.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1

Marriage Month

Marriage Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

The dates follow the dd.mm.yyyy format. Be aware that the day comes before the month.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: May

Marriage Year

Marriage Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1843